Workplace Specialist

Ubisoft Reflections; Newcastle upon Tyne; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Flexible core hours

25 days annual leave

Work from anywhere in EU up to 4 weeks

Private healthcare

Life insurance

Volunteering days

Relocation support

Job summary

Ubisoft Reflections is seeking a Workplace Specialist to ensure the studio runs smoothly, greet visitors, and support a vibrant, welcoming atmosphere. You will manage physical operations, repairs, safety practices, and event coordination, with on-site presence five days a week and flexible start/end times.

You’ll play a key role in maintaining a safe, efficient studio environment, coordinating with teams, vendors, and facilities to meet evolving needs while contributing to a positive employee

Qualifications

• Experience in workplace/facilities coordination and health & safety basics.
• Ability to prioritise tasks in a dynamic, reactive environment.
• Excellent communication and time-management skills.
• Familiarity with administrative tools and ticketing systems.

Responsibilities

• Ensure smooth day-to-day studio operations and facilities support.
• Coordinate repairs, health & safety practices, and housekeeping checks.
• Replenish vending/coffee machines and oversee events.
• Drive operational excellence and maintain a proactive studio environment.

Skills

Facilities coordination

Health & safety

Event coordination

Communication

Time management

Adaptability

Problem solving

Jira

Miro

Tools

Jira

Miro

Job description

Company Description

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

Company Description

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

Job Description

Please note: Visa sponsorship is not available for this position. Candidates must possess current eligibility to live and work in the UK in order for their application to be considered.

As a Workplace Specialist, you'll be at the forefront of ensuring our studio operates seamlessly and as the face of our studio, greeting colleagues and external contacts, you’ll play a crucial role in shaping the studio’s vibrant and welcoming atmosphere.

Embracing challenges with creativity and adaptability, you'll ensure that our facilities are optimised to support our studio's needs. Whether it's physical operations & repairs, replenishing vending/coffee machines, coordinating events, or overseeing health and safety practices, you'll be the driving force behind our studio's operational excellence and compliance.

You’ll be part of a team that encourages proactivity, continuous improvement, and your dedication to enhancing our studio environment will make a tangible impact on the overall studio experience.

This is a dynamic role that requires on-site presence 5 days a week. While our core hours are 9am - 5pm (37.5 hours per week), we value flexibility and ask that you be available to adjust your schedule between 8am and 6pm occasionally, which will be shared amongst the team.

What You'll Bring

• Experience in a workplace/facilities office/coordinator role, and an understanding of general office health and safety practices, facilities management, and event coordination.
• Flexibility and adaptability to prioritise tasks in a dynamic, reactive environment are crucial, as other priorities may quickly arise.
• Excellent communication, collaboration, and time management skills.
• Exposure to health & safety practices such as housekeeping checks, fire marshalling, or first aid.
• Patience, approachability, a problem-solving mindset, and the ability to take ownership of tasks.
• Have the freedom to be yourself, develop invaluable skills, and make a genuine impact—all without needing to be in a technical role.
• Familiarity with administrative tools and ticketing systems. Jira and Miro are desirable, but we welcome those eager to learn and adapt to new ways of working.

Whatwe'll Provide

• Everything you need to keep your life in balance - flexible core hours, 25 days of annual leave, Christmas shutdown, and a plan that will enable you to work from anywhere in the EU for up to four weeks per year
• 36 annual work-from-home days per year
• Life insurance, income insurance, private healthcare, an annual well-being allowance, and more
• Generous resources committed to your perpetual personal and professional developmentInvestment in our community - with paid volunteering days
• Fun and entertainment - with free games, activities, and celebrations
• Generous relocation support - should you need it

Positive mental health and wellbeing at work are priorities for us. We are a Gold Employer in the Mind Workplace Wellbeing Index, and partners of Safe in Our World. We run an inclusive Wellbeing Champions programme and provide a wide range of training and resources to support all of our people to proactively discuss and manage their own mental health, as well as support their team members.

Link To Job Description

Workplace Specialist (Updated Aug 2026)

Find out more about Ubisoft Reflections by contacting Luke Murtagh, our Talent Acquisition Partner managing this vacancy:

Website: https://reflections.ubisoft.com/about/ubisoft-reflections

TA Partner: https://www.linkedin.com/in/luke-murtagh-recruitment/

Our Social Channels: linktr.ee/UbisoftReflections