Workplace Coordinator

Softcat; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job description

Please note this role is a 12 month Fixed Term Contract.

Would you like to kick start your career in a supportive, collaborative and innovative company?

Do you enjoy working as part of an enthusiastic, passionate, and collaborative team?

Join our Property & Workplace Team

We seek a Workplace Coordinator who embodies a cheerful demeanour and can create a welcoming first impression for Softcat. A Workplace Coordinator is a cultural ‘ambassador' who lives and promotes Softcat values every day. They always offer excellent customer service and create a great place to work or visit for employees and guests alike. This role is an onsite role 5 days per week.

Success. The Softcat Way.

There's a uniqueness to Softcat – what we do, how we do it and why we do it. That's because we help customers to use technology to succeed, by putting our employees first. We give everyone the chance to step up and show how much they can achieve. We succeed when all our people succeed.

Empowering Teams, Enhancing Workspaces: Your Go-To for Seamless Office Operations.

Your main role will involve the smooth running of the office, being the first point of contact for all workplace matters. You will be required to handle incoming calls, facilitate a busy diary of internal meeting room bookings and company vehicle bookings, as well as arranging collection and distribution of mail and ad hoc courier requests. You will also be responsible for placing consumables orders and upkeep/stock take of the branch.

As a Workplace Coordinator, you'll be responsible for:

• Stakeholder Management: Support delivery of FM-related operational activities working in partnership with third-party service providers and in-house teams to meet the business and occupancy needs. Develop strong and positive relationships with our employees and key business stakeholders in the office.
• Building Services and Maintenance: Coordinate the delivery of hard services i.e., HVAC, Plumbing, Electrical. Check all systems are within working conditions and best practice. Facilitate and undertake ad-hoc daily event requests by local departments. Deliver the PPM scheme, ensuring all contractors are managed effectively on site. Undertake regular office inspections, complete reports, and initiate/progress any required works with suppliers.
• Health, Safety & Environmental: Ensure Fire Warden, First Aid and Manual Handling lists are up to date and adequate cover is maintained. Review and update fire procedures and fire risk assessments. Ensure signage is correct, compliant, and updated i.e., Fire, maintenance, etc.

We'd love you to have:

• Ability to communicate effectively through Microsoft Office suite
• Highly organised and resourceful
• Good oral and written communication skills
• Proficient use of Microsoft Office applications.

Work in a way that works for you

• Working flexible hours - flexing the times you start and finish during the day
• Flexibility around school pick up and drop offs

Working with us

Wherever you work, we want you to experience the freedom and autonomy to realise your potential. You will feel supported by a team that celebrates individuality, encourages different perspectives, and embraces every background.

Join us

To become part of the success story, please apply now. If you have a disability or neurodiversity, we can provide support or adjustments that you may need throughout our recruitment process or any mitigating circumstance you wish for us to consider. Any information you share on your application will be treated in confidence.

You can find out more about life at Softcat and our commitments to diversity and inclusion at jobs.softcat.com/jobs/our-culture/.