Workplace and Community Coordinator Milton Keynes, UK

Rightmove; Milton Keynes; Hybrid; GBP 27,000 - 40,000; Full time

Benefits offered by this job

Private Medical Insurance

Pension

Life Insurance

27 days holiday + volunteering days

Hybrid working

Job summary

Rightmove is seeking a proactive Workplace & Community Coordinator to run the Milton Keynes office and support London and Newcastle sites as needed. You’ll manage facilities, supplier relationships, office supplies, visitor flow and front-of-house, while contributing to events and workplace experience with the People Team.

You’ll ensure safety, compliance, and culture are embedded in daily operations and help shape a welcoming environment across UK offices.

Qualifications

• Experience coordinating facilities or office operations.
• Ability to manage suppliers, contractors and vendors.
• Strong organisational skills with attention to detail.

Responsibilities

• Lead day-to-day Milton Keynes office operations and coordinate services across sites.
• Be first point of contact for employees, flag issues and resolve problems.
• Manage building management, maintenance contractors, suppliers and queries.
• Order and manage workplace supplies, keep stocks and welcoming environments.
• Handle visitor processes, front-of-house and deliveries.
• Maintain facilities records and compliance documentation.
• Support process mapping and forward planning for workplace activities.
• Contribute to local events and workplace experience initiatives.
• Support People Team activities and uphold Rightmove culture.

Skills

Facilities coordination

Office management

Front-of-house

Operational support

Stakeholder management

Vendor & contractor management

Event logistics

Health & safety awareness

IT skills (Microsoft Office)

Job description

Our vision is to give everyone the belief they can make their move. We aim to make moving simpler,by giving everyone the best place to turn to and return to for access to the tools, expertise, trust, and belief to make it happen.

We’re home to the UK’s largest choice of properties and are the go-to destination for millionsof people planning their next move, reading the latest industry news, or just browsing what’s on the market.

Location: Milton Keynes (5 days office-based, with occasional travel to London and Newcastle)
Reports to: Workplace & Community Manager

This role is central to how Rightmove feels as a place to work.

"This role sits at the heart of our workplace, bringing together facilities, workplace experience and community to create spaces where people feel connected, supported and inspired. It's about making the office more than just somewhere to work, but somewhere every Rightmover wants to be" - Dan, Hiring Manager

As ourWorkplace & Community Coordinator, you'll be the person who keeps our offices running beautifully - staying on top of operations, holding suppliers to a high standard, and delivering the everyday experience that makes Rightmove somewhere people genuinely enjoy coming to.

You’ll take the lead on the smooth running of our Milton Keynes office (your primary base), with coordination responsibilities across our London and Newcastle sites when needed too. Day to day, that spans everything from dealing with issues, overseeing suppliers, through to making sure our offices are well-stocked, safe, welcoming, and consistently well run.

You’ll also get stuck into local events, engagement activity, and workplace experience - lending a hand to the wider People Team wherever it's needed.

This is a visible, hands-on role. You’ll be a familiar and friendly presence, helping to shape the experience of every Rightmover, visitor, and new joiner who comes through our doors.

What you’ll do:

Office operations & facilities

• Take ownership of the day-to-day running of the Milton Keynes office, and coordinate workplace services across Support the Workplace and Community Manager when needed in London and Newcastle
• Be the first point of contact for employees to ask questions, flag issues and swiftly sort out problems of a varied nature.
• Act as the go-to contact for building management, maintenance contractors, suppliers, and general facilities queries, working closely with the Workplace & Community Manager.
• Order and manage all workplace supplies - kitchen, stationery, bathrooms, furniture and more - keeping the office well-stocked and welcoming.
• Manage visitor processes, front-of-house, and deliveries.
• Carry out regular floor walks to make sure standards stay consistently high.
• Maintain accurate facilities records and compliance documentation.
• Support process mapping and forward planning for key workplace activities.
• Flag issues promptly to the Workplace & Community Manager.

Health, safety & compliance

• Take ownership of fire, health and safety compliance - keeping procedures current, delivering inductions, and making sure our offices meet the required standards.
• Maintain up-to-date records for Fire Wardens, First Aiders, and H&S documentation, ensuring current lists are displayed across all locations.
• Arrange refresher training as needed.
• Ensure compliance certificates and statutory checks are logged and stored correctly.

Events & people experience

• Help plan and deliver local workplace events and celebrations - covering logistics, setup, and running things on the day.
• Assist with logistics for internal campaigns, engagement initiatives, and DE&I moments throughout the year.
• Be a helpful, approachable first point of contact for workplace queries.

Culture & communications

• Set the tone for how our offices are used, sharing clear guidelines and encouraging good workplace habits across Rightmovers.
• Support internal communications and help create a workplace that genuinely reflects Rightmove's culture and values.
• Help maintain a welcoming, organised and engaging environment across all UK offices.

People team support

• As capacity allows, contribute to activities supporting the broader People Team
• abilities across our London and Newcastle sites when needed too. Day to day, that spans everything from dealing with issues, overseeing suppliers, through to making sure our offices are well-stocked, safe, welcoming, and consistently well run.
• You’ll also get stuck into local events, engagement activity, and workplace experience - lending a hand to the wider People Team wherever it's needed.
• This is a visible, hands-on role. You’ll be a familiar and friendly presence, helping to shape the experience of every Rightmover, visitor, and new joiner who comes through our doors.

What you’ll need to be a successful:

• Previous experience in a facilities coordination, office management, front-of-house, or operational support role.
• A genuine can-do attitude with the drive to match - no task feels too big or too small.
• Sound working knowledge of workplace health and safety, fire regulations, and risk assessments.
• Experience managing contractors, vendors, and suppliers.
• Experience helping to run or coordinate events - logistics, catering, setup, and delivery on the day.
• Strong organisational skills and the ability to balance multiple suppliers, priorities, and deadlines without losing momentum.
• Attention to detail and high standards of record-keeping.
• Confident communicator, comfortable working with a wide range of stakeholders - from senior leaders through to external providers.
• Good administrative and financial processing capability.
• A proactive, problem-solving mindset - you notice things others miss and act on them before you're asked.
• Comfortable working independently while collaborating with a wider team.
• Strong IT skills including Microsoft Office and internal systems.
• An instinctive feel for culture - you appreciate how a physical environment brings a company's values to life.

Life at Rightmove

Despite our growth, we’ve remained a friendly, supportive place to work, with employee #1 still working here! We’ve done this by placing the Rightmove Hows at the heart of everything we do. These are the essential values that reflect our culture, and include:

• Wecreatevalue…by delivering results and building trust with partners and consumers.
• Wethinkbigger…by acting with curiosity and setting bold aspirations.
• Wecaredeeply…by being real, having fun, and valuing diversity.
• Wemovetogether…by being one team - internally collaborative, externally competitive.
• Wemakea difference…by focusing on delivering measurable impact.

We believe in careers that open doors and help our team develop by providing an open and inclusive work environment, offering ongoing training opportunities, and supporting charity fundraising events. And with 89% of Rightmovers saying we’re a great place to work, we’re clearly doing something right!

What we offer

• Cash plan for dental, optical and physio treatments.
• Private Medical Insurance, Pension and Life Insurance, Employee Assistance Plan.
• 27 days holiday plus two (paid) volunteering days a year to give back, and holiday buy schemes.
• Contributory stakeholder pension.
• Life assurance at 4x your basic salary to a spouse, family member or other nominated person in your life.
• Competitive compensation package.
• Paid leave for maternity, paternity, adoption & fertility.
• Travel Loans, Bike to Work scheme, Rental Deposit Loan.
• Charitable contributions through Payroll Giving and donation matching.
• Access deals and discounts on things like travel, electronics, fashion, gym memberships, cinema discounts and more.
• We offer hybrid working with a minimum of 2 days in the office. For our roles, such as Field or Home-based positions, different working arrangements apply - full details will be shared during the recruitment process.

As an Equal Opportunity Employer, Rightmove will never discriminate based on age, disability, sex, race, religion or belief, gender reassignment, marriage / civil partnership, pregnancy/maternity or sexual orientation.

At Rightmove, we believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success. We are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity, to develop and promote a diverse culture that reflects the communities we serve.