Workforce & Cost Optimisation Analyst

Sainsbury's; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Sainsbury’s is looking for a Workforce & Cost Optimisation Analyst to ensure accurate supplier payments and manage purchase orders. The role involves problem resolution, training colleagues on processes, and reporting to stakeholders, in a dynamic team environment that encourages innovation and collaboration.

Benefits

Colleague discounts

Pension schemes

Life cover

Performance bonuses

Annual leave

Holiday purchase options

Season ticket loans

Cycle schemes

Health plans

Employee assistance programs

Qualifications

• Experience managing supplier payments and purchase orders.
• Strong stakeholder management and communication skills.

Responsibilities

• Ensure accurate payment of suppliers by managing purchase orders.
• Oversee the payment process for Time and Materials colleagues.
• Maintain communication with stakeholders to ensure smooth processes.

Skills

Strong technical skills in payment systems and software

Knowledge of payment processes and controls

Excellent problem-solving skills

Attention to detail

Strong stakeholder management

Communication skills

Job description

Sainsbury's Tech - Workforce & Cost Optimisation Analyst

The primary purpose of this role is to ensure the accurate payment of suppliers by raising and receipting purchase orders and managing a consolidated work order process for Time and Materials colleagues who submit timesheets. This role contributes to the efficiency and financial accuracy of the department, supporting the wider business goals of Sainsbury’s by maintaining robust financial controls and processes.

At Sainsbury’s Tech, we work in empowered teams that contain the skills and support needed to deliver at pace. Our culture encourages teams to innovate, collaborate, learn, and take ownership.

Accountabilities

1. Raise and receipt purchase orders: Ensure all purchase orders are accurately raised and receipted within the agreed timescales.
2. Manage work order process: Oversee the consolidated work order process for the accurate payment for Time and Materials (T&M) colleagues from key suppliers, ensuring all statements of work are created and processed correctly.
3. Supplier payment accuracy: Ensure all supplier payments are accurate and processed within agreed timelines.
4. Reporting: Provide ad hoc reports and updates to relevant stakeholders.
5. Workforce Data: Support the Lead with the management of Workforce data as needed.
6. Problem resolution: Resolve issues related to purchase orders, timesheets, and supplier payments through established processes.
7. Stakeholder communication: Maintain regular communication with internal and external stakeholders to ensure smooth payment processes.
8. Compliance: Ensure all payment processes comply with company policies and regulations.
9. Continuous improvement: Identify and implement process improvements to enhance efficiency and accuracy.
10. Training and support: Provide training to colleagues on payment processes and systems.

Knowledge and Experience

Essential:

• Strong technical skills in payment systems and software.
• Knowledge of payment processes and controls.
• Experience managing supplier payments and purchase orders.
• Excellent problem-solving skills and attention to detail.
• Strong stakeholder management and communication skills.

Desirable:

• Experience in a similar role within a large organization.
• Knowledge of Sainsbury’s financial systems and processes.

Benefits

We are committed to being an inclusive employer. We support your development and celebrate colleagues' efforts. Benefits include colleague discounts, pension schemes, life cover, performance bonuses, annual leave, holiday purchase options, season ticket loans, cycle schemes, health plans, pay advances, retail discounts, and employee assistance programs. We also offer generous parental leave policies. For more details, visit www.sainsburys.jobs. Please note, roles may close early due to application volume.