Workforce Coordinator - Ophthalmology | Frimley Health NHS Foundation Trust

Frimley Health NHS Foundation Trust; Frimley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare provider in England seeks a Workforce Coordinator – Ophthalmology to manage medical staff schedules and ensure appropriate coverage. The role involves coordinating leave, managing rotas, and supporting service delivery in a patient-focused environment. Candidates should have strong communication skills and experience in staff management. Full-time position with opportunities for professional development.

Benefits

Flexible working hours

Professional development opportunities

Supportive work environment

Qualifications

• Experience in managing medical staff schedules and leave.
• Strong communication skills to liaise with doctors and management.
• Ability to manage rota and provide daily staffing solutions.

Responsibilities

• Coordinate leave for medical staff and ensure adequate cover.
• Manage daily rotas and re-deploy staff as necessary.
• Act as a point of contact for staff regarding leave and training policies.

Job description

Position: Workforce Coordinator – Ophthalmology

Type: Full-time, 12-month Fixed-Term Contract (FTC) or secondment.

Role Overview:

The Workforce Coordinator will work closely with the medical management team to manage non-career grade doctors, specialist registrars, and middle/junior grades following the rollout of a full shift rota. Key responsibilities include coordinating leave for all grades of medical staff and ensuring adequate cover.

Purpose:

All roles in the Directorate aim to support the effective delivery of patient-focused healthcare. Staff are expected to be flexible and perform any tasks within their competence. Full training will be provided as needed.

Work with the management team and lead clinicians to maintain a full shift working pattern in line with service and training needs. Ensuring doctors comply with working time directives and do not exceed total working hours allowed by policy.

Responsibilities:

• Work with junior doctors to ensure appropriate level of service is provided to wards and outpatient department.
• Communicate changes to rota and service to relevant parties.
• Act as a central point of contact for consultants, non-career grade doctors, Specialist Registrars and Junior Doctors, providing advice and guidance regarding Trust policies relating to leave and mandatory training.
• Manage the rota on a daily basis ensuring cover is provided in the event of sickness/absence. Re-deploy staff on a daily basis as necessary.
• Ensure that the Outpatients Department, Theatres and other relevant departments are informed of Medical Staff absence and other leave, to ensure clinical commitments are reduced or cancelled as a last resort.
• Manage the allocation of annual and study leave, ensuring cover is available.
• Participate in the induction of all medical staff.
• Agree the use of locum staff in conjunction with Operations Manager/Associate Director. Monitor use of locum medical staff and spend, supporting the Operations Manager/Associate Director to manage the budget for locum spend.
• Ensure appropriate staffing is made available to outpatient clinics ensuring the maximum numbers of patient are seen.
• Work with the management team, waiting list team, and outpatient departments to ensure waiting times are achieved as best as possible.

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.