Workday Bid & Proposal Coordinator

Scrumconnect Consulting; Staines-upon-Thames; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Hybrid working arrangements

Career development opportunities

Job summary

Scrumconnect Consulting seeks a meticulous Workday Bid & Proposal Coordinator to join our central bid team, coordinating end-to-end bid activities for Workday implementations, managed services and consulting engagements. You will work with sales, Workday consultants, solution architects and delivery teams to produce compelling, compliant and customer-focused proposals.

You will ensure high-quality documents, manage content libraries, track schedules, and support continuous improvement of bid

Qualifications

• Degree-level qualification or equivalent professional experience in Business, Communications, Information Technology or a related discipline.
• 2–5 years' experience in bid coordination, proposal management, sales operations or PMO support.
• Experience supporting ERP, HR technology or Workday implementation proposals is desirable.
• Excellent organisational and project coordination skills.
• Strong written, verbal and interpersonal communication skills.
• Ability to manage multiple bids simultaneously while working to demanding deadlines.
• Advanced proficiency in Microsoft Word, Excel and PowerPoint.
• Experience using Microsoft Teams, SharePoint and other collaboration tools.
• Exceptional attention to detail and commitment to producing high-quality documentation.

Responsibilities

• Coordinate end-to-end bid and proposal activities for Workday implementation, managed services and consulting opportunities.
• Review and analyse Requests for Proposal (RFPs), Requests for Information (RFIs) and Requests for Quotations (RFQs), identifying customer requirements, risks, timelines and deliverables.
• Develop and manage bid plans, submission schedules and action trackers, ensuring all contributors meet agreed deadlines.
• Collaborate with Workday functional and technical consultants to gather solution content, implementation approaches, project plans, resource profiles and delivery methodologies.
• Prepare, edit, proofread and format high-quality proposal documents, presentations and supporting materials.
• Ensure all submissions are compliant with customer requirements, procurement instructions and internal quality standards.
• Coordinate pricing and commercial inputs with finance, sales and delivery teams.
• Maintain and continually improve proposal repositories, reusable content libraries, CVs, case studies, reference material and Workday collateral.
• Monitor bid progress, submission deadlines, clarification requests and customer communications throughout the bid lifecycle.
• Support post-submission activities, including customer clarification responses, presentations, demonstrations and contract documentation.
• Capture lessons learned following bid outcomes and contribute to continuous improvement of bid processes and win strategies.
• Assist in maintaining proposal templates, governance processes, document version control and quality assurance procedures.
• Leverage AI-enabled tools, where appropriate, to improve proposal quality, consistency and efficiency while ensuring all submissions remain accurate, tailored and compliant.
• Build strong working relationships with internal stakeholders across sales, delivery, consulting and leadership teams.

Skills

Bid Coordination

Proposal Management

RFP/RFI/RFQ Management

Workday Solutions

Stakeholder Management

Project Coordination

Commercial Awareness

Proposal Writing and Editing

Documentation Management

Quality Assurance

Time Management

Cross-functional Collaboration

Microsoft Office Suite

SharePoint and Teams

Attention to Detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Microsoft Teams

Job description

Job Description

About Scrumconnect Consulting

Scrumconnect Consulting is a multi-award-winning digital consultancy whose work has positively influenced the lives of more than 40 million UK citizens. We deliver impactful technology solutions across UK government departments and commercial organisations, working at the forefront of user-centred design, agile delivery and scalable digital services that genuinely make a difference.

As one of the UK's leading digital consultancies, we pride ourselves on delivering exceptional outcomes for our clients while fostering a collaborative, supportive and innovative working environment for our people.

Job Summary

We are seeking a detail-oriented, proactive and highly organised Workday Bid & Proposal Coordinator to play a key role in securing new business opportunities across our growing Workday practice.

Working as part of our central bid team, you will coordinate the preparation, management and submission of high-quality proposals for Workday implementation, managed services and consulting engagements. You'll work closely with sales, Workday consultants, solution architects, delivery teams and commercial colleagues to produce compelling, compliant and customer-focused proposals that support the continued growth of our Workday business.

Success in this role will be measured by the quality, accuracy and timeliness of proposal submissions, together with your ability to build strong relationships across the business and continually improve our bid processes and collateral.

Key Responsibilities

• Coordinate end-to-end bid and proposal activities for Workday implementation, managed services and consulting opportunities.
• Review and analyse Requests for Proposal (RFPs), Requests for Information (RFIs) and Requests for Quotations (RFQs), identifying customer requirements, risks, timelines and deliverables.
• Develop and manage bid plans, submission schedules and action trackers, ensuring all contributors meet agreed deadlines.
• Collaborate with Workday functional and technical consultants to gather solution content, implementation approaches, project plans, resource profiles and delivery methodologies.
• Prepare, edit, proofread and format high-quality proposal documents, presentations and supporting materials.
• Ensure all submissions are compliant with customer requirements, procurement instructions and internal quality standards.
• Coordinate pricing and commercial inputs with finance, sales and delivery teams.
• Maintain and continually improve proposal repositories, reusable content libraries, CVs, case studies, reference material and Workday collateral.
• Monitor bid progress, submission deadlines, clarification requests and customer communications throughout the bid lifecycle.
• Support post-submission activities, including customer clarification responses, presentations, demonstrations and contract documentation.
• Capture lessons learned following bid outcomes and contribute to continuous improvement of bid processes and win strategies.
• Assist in maintaining proposal templates, governance processes, document version control and quality assurance procedures.
• Leverage AI-enabled tools, where appropriate, to improve proposal quality, consistency and efficiency while ensuring all submissions remain accurate, tailored and compliant.
• Build strong working relationships with internal stakeholders across sales, delivery, consulting and leadership teams.

Required Qualifications

• Degree-level qualification or equivalent professional experience in Business, Communications, Information Technology or a related discipline.
• 2–5 years' experience in bid coordination, proposal management, sales operations or PMO support.
• Experience supporting ERP, HR technology or Workday implementation proposals is desirable.
• Excellent organisational and project coordination skills.
• Strong written, verbal and interpersonal communication skills.
• Ability to manage multiple bids simultaneously while working to demanding deadlines.
• Advanced proficiency in Microsoft Word, Excel and PowerPoint.
• Experience using Microsoft Teams, SharePoint and other collaboration tools.
• Exceptional attention to detail and commitment to producing high-quality documentation.

Preferred Qualifications

• Experience supporting Workday HCM, Financials, Payroll or other Workday solutions.
• Experience supporting bids within UK public sector procurement frameworks or regulated tender processes.
• Familiarity with proposal management platforms such as Loopio, Responsive (formerly RFPIO) or Qvidian.
• Understanding of proposal lifecycle management and procurement processes.
• APMP, PMP or other relevant professional certification.
• Experience working within an IT consulting, professional services or digital transformation environment.

Key Skills

• Bid Coordination
• Proposal Management
• RFP, RFI and RFQ Management
• Workday Solutions or Enterprise SaaS Platforms
• Stakeholder Management
• Project Coordination
• Commercial Awareness
• Proposal Writing and Editing
• Documentation Management
• Quality Assurance
• Time Management
• Critical Thinking
• Cross-functional Collaboration
• Microsoft Office Suite
• SharePoint and Microsoft Teams
• Attention to Detail

Why Join Scrumconnect?

At Scrumconnect, you'll have the opportunity to make a real impact within a growing Workday practice while working alongside experienced consultants, architects and delivery specialists.

We Offer

• The opportunity to contribute to major digital transformation programmes across both public and private sectors.
• A collaborative, supportive and inclusive working environment.
• Hybrid and flexible working arrangements.
• Opportunities for professional development and career progression.
• Exposure to exciting Workday implementation and managed service opportunities.
• Competitive salary and benefits package.
• A chance to be part of a multi-award-winning consultancy committed to delivering meaningful outcomes for clients.

Our Interview Process

We like to keep our recruitment process straightforward and transparent.

Following an initial CV review, shortlisted candidates will be invited to a short screening conversation with our recruitment team. Successful candidates will then progress through a two-stage interview process comprising a technical and competency-based interview, followed by a values-based interview with members of our leadership team.

We aim to move quickly and keep candidates informed throughout every stage of the process.

Equal Opportunities

Scrumconnect Consulting is proud to be an equal opportunities employer. We are committed to creating a diverse, inclusive and supportive workplace where everyone can thrive. We welcome applications from all suitably qualified candidates regardless of age, disability, gender identity or expression, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.

We believe that diverse perspectives strengthen our business and help us deliver better outcomes for our clients and the communities we serve.