Work Winning Assistant Information Manager

ZipRecruiter; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A global consultancy is seeking an assistant opportunities manager in London to support the work winning team. This role involves tracking opportunities, managing documentation, and collaborating with stakeholders. Ideal candidates will have a background in information management, strong negotiation skills, and the ability to work both independently and as part of a team.

Qualifications

• Experience in information management across similar projects.
• Competence in Microsoft Office and SharePoint.
• Ability to manage stakeholders and negotiate effectively.

Responsibilities

• Track and review opportunities for Mace consult.
• Manage registrations on client tender portals.
• Support quality control of project documents.

Skills

Information management experience

Microsoft Outlook

SharePoint

Stakeholder management

Analytical skills

Negotiation skills

Communication skills

Education

Technical qualifications such as APM IM from the Association of Information Managers

Tools

IM software (Aconex, ViewPoint, Business Collaborator)

Job description

Job Description

This job is with Mace, an inclusive employer and a member of myGwork – the largest global platform for the + business community. Please do not contact the recruiter directly.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

We are hiring an ambitious and forward-thinking assistant opportunities manager to join our established consult work winning team in London. The role is to learn, understand, develop and implement processes described within Mace standards including how the information is produced and assured.

You’ll be responsible for:

• Reviewing, identifying, and track opportunities that Mace consult may wish to bid using the opportunities team inboxes.
• Managing Mace's registration on client tender portals and accreditation portals.
• Distributing, tracking and closing out opportunities, working with the relevant part of the Mace consult business.
• Executing the opportunities information management function to defined strategy, plans and processes and in line with standards, ensuring that documents and project artefacts are to standard, labelled and filled appropriately.
• Following IM processes effectively and efficiently and adhere to standards for opportunities management.
• Contributing to making the work winning function effectively and efficiently such that colleagues can access information they need.
• Supporting and guiding colleagues in IM practices and processes.
• Identifying and supporting relationships with external (to Mace) stakeholders.
• Supporting the assurance and quality control of documents and artefacts submitted and stored.

You’ll need to have:

• Information management experience across similar projects/deployments including knowledge of information architecture, naming, numbering and filing.
• You have good competence in Microsoft Outlook, SharePoint and Microsoft Office.
• Able to quickly analyse and understand complex information issued by clients as part of tender processes.
• Security, cyber security and data protection awareness.
• Good written and oral communication.
• You are an effective negotiator.
• Stakeholder management experience at all levels.
• Ability to focus on what is essential rather than what is optimal for expedient delivery.
• Effective team member and are able to help/train others.
• Able to work independently.
• You are organised and able to organise others, seek clarity, set and manage boundaries.

You’ll also have:

• Technical qualifications and certifications such as APM IM from the Association of Information Managers.
• Knowledge of IM software including Aconex, ViewPoint, Business Collaborator, SharePoint, etc.
• Construction, property, and real estate industry experience.
• Experience working in an international setting either remotely from or outside the UK.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

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