Wonderful Graduate Opportunity Project Coordinator for Leading Headhunting Firm £30-35k

Lavender Jones Recruitment; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global executive search firm based in Mayfair seeks a Project Coordinator to provide administrative support to their dynamic team. The role entails coordinating search assignments, assisting with project documentation, and various administrative tasks. Ideal candidates have corporate experience, strong organisational skills, and a proactive approach. This is a fantastic opportunity to work in a vibrant environment with a supportive company culture.

Qualifications

• Experience in an administrative or support role, ideally corporate.
• Strong organisation and communication skills.
• Proactive mindset; ability to manage multiple tasks.

Responsibilities

• Assist with scheduling for search assignments and meetings.
• Prepare key project documents and assist with administrative tasks.
• Provide general admin support and take notes at meetings.

Skills

Attention to detail

Organisational skills

Communication

Team collaboration

Proactive mindset

Fluency in another language

Tools

Microsoft Office

CRM

ATS

Job description

This global, market leading executive search firm is looking for a Project Coordinator with one year's corporate experience to help support the team will all admin and logistics surrounding the mandates they work on. You will be based in stunning, modern open plan Mayfair offices amongst the most driven, dynamic and fun team. The role is incredibly varied and will require someone who likes to work at a fast pace in an ever-changing environment. The team are supportive and the company culture really is fabulous. The role will involve:

• Project Support:
  •
  Assist with the coordination of search assignments by scheduling meetings and interviews
  •
  Help prepare key project documents such as candidate briefing documents, search updates, and shortlists
  •
  Assist with the post-placement engagement, ensuring touch points with placed candidates are scheduled, feedback sessions on the search process is scheduled, and case studies are written and signed off
  Administrative Support:
  •
  Assist the Project Managers with scheduling business development meetings for the Partners
  •
  Assist with adhoc administrative tasks (e.g. travel, restaurant reservations, external room bookings etc)
  •
  Assist with general office administration (e.g. ordering office supplies, answering the mainline, etc)
  •
  Assist with any other wider LCap initiatives when required. Including, but not limited to, company offsites, social events, client events, etc
  Team Support:
  •
  Provide general administrative assistance to the wider sector teams
  •
  Attend and take notes at internal meetings as required
  Learning & Development:
  •
  Take part in training sessions and learn about the executive search process, tools, and business operations
  •
  Proactively seek opportunities to expand knowledge and contribute to team initiatives
  Key Skills / Experience
  •
  Experience in an administrative or support role, ideally in a corporate or commercial setting
  •
  Strong attention to detail and organisational skills
  •
  Comfortable using Microsoft Office (Word, PowerPoint, Excel) and willing to learn new systems (CRM, ATS)
  •
  A proactive mindset and willingness to learn
  •
  Great communication and team collaboration skills
  •
  Ability to manage multiple tasks and deadlines
  •
  A desire to be in the office 3-4 days a week
  •
  Fluency in another language would be advantageous

Strong organisation skills are required along with the ability to prioritise, use your initiative and work independently and as part of a team. As you will be liaising with high profile clients and candidates strong communication skills are required along with the ability to build rapport and have a confident phone manner. This is a wonderful opportunity to join a world leading team with a fabulous company culture in stunning new offices.