Wholesale Operations Coordinator

Ecommerce Fashion; City Of London; On-site; GBP 23,000 - 28,000; Full time

Job summary

A dynamic fashion brand in Essex is seeking a Wholesale Operations Coordinator to manage wholesale dispatch, invoicing, and data analysis. The ideal candidate has strong Excel skills and previous experience in wholesale operations. This role offers a competitive salary and hybrid working, emphasizing process improvement and collaboration in a passionate office culture.

Benefits

Competitive salary

Hybrid working

Career development opportunities

Qualifications

• Proficient in Excel with experience in VLOOKUPs and Pivot Tables.
• Previous experience in wholesale operations or logistics is preferred.
• Strong attention to detail and highly organized.

Responsibilities

• Manage end-to-end wholesale dispatch ensuring on-time delivery.
• Raise and issue accurate invoices across multiple territories.
• Maintain detailed records of shipments and returns using Excel.

Skills

Excel proficiency (VLOOKUPs, Pivot Tables)

Attention to detail

Strong organizational skills

Effective communication

Tools

NetSuite

Job description

Overview

Salary: up to £28,000 based on experience

We’re working with a fast-growing, sustainability-led womenswear brand celebrated for its inclusive, vibrant designs and community-driven values. As the brand expands globally, they’re looking for a Wholesale Operations Coordinator to support the seamless execution of wholesale dispatch and invoicing. This is a highly analytical, Excel-focused role, ideal for someone who thrives on data accuracy, process improvement, and cross-functional collaboration.

Responsibilities

• Manage end-to-end wholesale dispatch, tracking shipments and ensuring on-time delivery
• Raise and issue accurate invoices across multiple territories, meeting specific customer requirements
• Maintain detailed records of shipments, returns, and account data using Excel and NetSuite
• Provide reporting and insights to sales and finance teams, tracking performance against SLAs
• Communicate with wholesale clients and third-party logistics partners to resolve issues quickly
• Use Excel extensively (VLOOKUPs, Pivot Tables) to manage, reconcile, and analyse large data sets

Qualifications

• Proficient in Excel – VLOOKUPs, Pivot Tables, and working with large data sets
• Previous experience in wholesale operations, logistics, or sales support (fashion a bonus)
• Strong attention to detail and highly organised
• Confident communicator with a proactive approach
• Comfortable working with ERP systems (NetSuite experience advantageous)

Benefits

This role offers a competitive salary, hybrid working with one day per week from home, and excellent development opportunities. You'll be part of a passionate, collaborative office culture within a fast-paced, purpose-driven fashion brand.