Wholesale Admin & Logistics Executive

Belstaff International; Greater London; On-site; GBP 28,000 - 40,000; Full time

Job summary

Belstaff is seeking a Wholesale Admin & Logistics Executive to manage wholesale orders, stock movements and inventory, and support the Wholesale Sales and Operations Team on order checks, confirmations, PO follow-ups and shipping.

The role includes ensuring SKU and pricing accuracy in NetSuite across UK/Ireland/EU/APAC distributors, with a focus on delivering a memorable brand experience.

Qualifications

• Experience using inventory control software and Excel.
• Ability to work under pressure with multiple deadlines.
• Excellent time management and organizational skills.
• Ability to work independently and in a team.

Responsibilities

• Oversee cycle of order fulfilment.
• Check and follow up on POs.
• Review, prepare and route purchase orders.
• Oversee shipping and delivery during the season.
• Ensure safe and timely pickup/delivery with client updates.
• Organise and manage inventory, storage and transport.
• Monitor shipments, costs, timelines and productivity.
• Resolve shipment and inventory issues.
• Organise and manage returns.
• Monitor accounting with Finance.
• Knowledge of customs processes.
• Answer client delivery queries.
• Maintain product data in NetSuite.
• Provide aftersales customer service.
• Prepare accurate management reports.

Skills

Inventory control

Excel

Netsuite

Teamwork

Attention to detail

Tools

Adobe Suite

Job description

Belstaff was created by and for independent spirits. We know that what we do, and who we do it with matters. Join the team and make an impact as we build a legacy that surpasses our incredible past.

Love The Challenge. Find A Way. Go All In. Stand Together. Be The Difference.

A bit about Belstaff

Belstaff is a functional clothing brand founded to move people forward. Throughout our history we have championed material innovation, collaborating with those who challenge the ordinary and celebrate the joy of the journey. Belstaff has designed protective suits for race-car drivers, windproof smocks for Marines and insulating clothing for mountaineers. One thing is at the heart of all these endeavours: An Independent Spirit. Today, this energy prevails and unites the people who bring the Belstaff brand to life, providing the best products to our customers – both old and new. We are committed to building a team of curious, conscious individuals dedicated to showing up, standing together, and being the difference between a good day and a great day.

The Role

The Wholesale Admin & Logistics Executive will manage wholesale orders and oversee the organisation of stock movements and inventory.

Support the Wholesale Sales and Operations Team on checking/raising orders and sending out order confirmations to accounts, following up with PO’s and shipping, weekly sharing Inbound/Outbound Reports.

The role will include creating a memorable brand experience, overseeing seasonal inventory for upload into NetSuite each season ensuring all SKU and pricing data is accurate and up to date throughout the season.

Territories:

UK and Ireland/EU Distributors/APAC

Responsibilities

• Overseeing cycle of order fulfilment
• PO’s check and follow up
• Reviewing, preparing, and routing purchase orders
• Shipping and delivery control during the Season
• Ensuring the safe and timely pick-up and delivery of shipments with relative clients update
• Organising and managing inventory, storage, and transportation
• Monitoring shipments, costs, timelines, and productivity
• Addressing and resolving shipment and inventory issues
• Organising and managing commercial returns
• Monitoring the accounting situation, liaising with Finance dept
• Customs knowledge
• Answering client delivery queries
• Product Information management/maintaining product information within Netsuite
• Aftersales customer service assistance
• Preparing accurate reports for management

Skills & Experience

• The ability to work under pressure when required
• Ability to investigate discrepancies and resolutions Experience in using inventory control software and Experience using Microsoft Excel.
• Must be able to prioritise and keep track of numerous projects simultaneously
• Must possess the ability to work independently as well as in a team environment
• Excellent time management and organizational skills with the ability to manage workload effectively as well as working to an agreed process
• Detail orientated, able to prioritise tasks and able to work under pressure with multiple deadlines
• Knowledgeable and passionate about the Belstaff brand
• Experience in providing an exceptional customer experience
• Proficient on Word, Powerpoint & Outlook
• Advanced Excel
• Basic editing through Adobe Suite
• Netsuite knowledge preferable but not essential

We are an equal opportunity employer and value diversity at our company. We will not discriminate on the basis of sex, race, marital status, disability, age, sexual orientation or religion. We are committed to a fair and accessible recruitment process for all candidates so if you would like us to make any adjustments to the application or interview process, please let us know and we will be happy to support you.