We are hiring! Communications and Administrative Assistant

Action Village India; Greater London; Vor Ort; GBP 20.000 - 25.000; Teilzeit

Benefits dieser Stelle

Access to auto-enrolment pension plan

Zusammenfassung

Action Village India is looking for a Communications and Administrative Assistant to manage office operations in Dalston, London. This 14-hour per week fixed contract position requires experience in office administration and excellent communication skills.

You will support fundraising events, maintain databases, and handle various administrative tasks, all while working closely with the team. The role offers a chance to gain experience in the charitable sector and contribute to meaningful projects.

Qualifikationen

• At least one year of experience in office management and administration.
• Experience in managing volunteers and liaising with stakeholders.
• Ability to stay focused and efficient with changing priorities.

Aufgaben

• Oversee day-to-day running of the office.
• Administer sponsorship fundraising events.
• Design and distribute e-newsletter.

Kenntnisse

Office management experience

Volunteer management

Excellent communication skills

Independence and system development

IT skills (email, database, social media)

Tools

Photoshop

Canva

Excel

Jobbeschreibung

Communications and Administrative Assistant

Job Title: Communications and Administrative Assistant

Location: Dalston, London (5 Balls Pond Road, N1 4AX)

Hours: 14 hours per week (equivalent to 2 working days) – ideally Wednesday and Thursday.

Contract: 24 months fixed contract with potential for permanent contract thereafter.

Reports to: Executive Director.

Job Purpose

To keep our office functioning smoothly. This is a multi-faceted role working closely with two other members of staff. It is an opportunity for an organised self‑starter who is interested in gaining experience in international development and the charitable sector.

Specific Responsibilities

• Office Management – oversee day‑to‑day running of the office, communicate with enquirers and supporters, ensure health and safety and data protection compliance, manage resources, IT and communication equipment, maintain office equipment, stationery and supplies, act as point of contact for landlord, manage petty cash, record financial expenditure and income, record donations, maintain electronic and physical records.
• Administrative Support to Fundraising Events – administer sponsorship fundraising events, register runners/riders/walkers, manage donation pages.
• Communications – design and distribute e‑newsletter, upload information to website, maintain donor and members database, correspond with supporters and donors, produce and print leaflets and advertisements, manage all donations via various platforms, distribute mailings.
• Information Technology – maintain IT equipment, update anti‑virus software, manage filing systems, liaise with website designer, manage email, telephone and broadband accounts.
• AVI Activities – manage office‑based volunteers, book rooms and support committee meetings and events.
• General Responsibilities – abide by policies, support diversity and equality, keep confidential information, perform other duties as agreed.

Experience, Knowledge and Skills

• At least one year of office management and administration in a small company or voluntary/social impact sector.
• Experience in managing volunteers and liaising with stakeholders.
• Excellent communication skills face‑to‑face, on the phone and by email.
• Ability to work independently and develop systems.
• IT skills to support email, database, social media and basic Excel.
• Ability to stay focused and efficient with changing priorities.

Personal Qualities

• Commitment to the values and ethos of Action Village India.
• Team player with a flexible approach.
• Awareness of diversity issues applied to all work.
• Self‑starter willing to contribute ideas.
• Willingness to learn and grow.

Desirable Requirements

• Interest in international development issues.
• Photoshop and Canva experience.

Equality, Diversity and Inclusion Policy

Action Village India recognises that discrimination and victimisation is unacceptable and that it is in the interests of the Charity and its Employees to utilise the skills of the total workforce. It is the aim of the Charity to ensure that no Employee or job applicant receives less favourable facilities or treatment in recruitment or employment on the basis of age, disability, gender/gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion or belief, sex, or sexual orientation (the protected characteristics).

• Committed to an inclusive and diverse workforce.
• Will not tolerate discriminatory behaviour.
• Everyone has a duty to uphold these principles and speak out about negative behaviour.
• Unacceptable behaviours are protected from victimisation.
• Concerns are investigated promptly.
• Managers and Trustees promote positive action, support training, and investigate breaches.

How to Apply and Timeline

• Deadline for applications: 9:00 AM Monday 16th September 2024.
• Wednesday 18th September 2024 – Email of interview selection, written exercise(s) required.
• Monday 23rd September 2024 17:00 – Deadline for written exercise(s).
• Friday 27th September 2024 – Interviews.
• Thursday 2nd October 2024 – First possible starting date or agreed date.

Applications: submit CV and Supporting Statement describing motivations and relevant experience. Maximum of three A4 pages.

Action Village India provides access to an auto‑enrolment pension plan through the Pensions Trust for all staff who have completed six months of satisfactory service, with 3% employer contribution.

In line with legal requirements this post is subject to a Right to Work check.

Accessibility: Due to the location on the second floor with a narrow staircase and no lift, the position may not be suitable for individuals with additional accessibility needs.