Warehouse Distribution Coordinator

Vickerstock; Belfast City District; On-site; GBP 41,000 - 50,000; Full time

Job summary

Vickerstock is recruiting a Warehouse Distribution Coordinator to manage day-to-day supply of frozen and ambient products from production planning through to storage and customer delivery. You will coordinate with manufacturing partners across the UK, Europe and India, and oversee freight, stock and deliveries in Northern Ireland and the Republic of Ireland.

The role requires FMCG/food manufacturing experience, advanced Excel skills, and a focus on accurate stock management, planning and cost

Qualifications

• Experience in FMCG or food manufacturing supply chains.
• Strong Excel skills with pivot tables, lookups and planning models.
• Ability to convert forecasts into production and purchasing plans.
• Experience coordinating with third-party warehousing or logistics providers.

Responsibilities

• Maintain rolling demand and supply plans by product, incorporating seasonality, promotions, new listings and launches with Commercial and Marketing.
• Convert forecasts into production and purchasing schedules, accounting for lead times, minimum order quantities, packaging availability and manufacturing capacity.
• Maintain accurate stock records across internal locations, third-party warehouses and goods in transit, managing replenishment, shelf life, reconciliations and stock risks.
• Coordinate manufacturing partners, monitor production progress and resolve supply issues, ensuring ingredients, packaging and approved product information are ready for production and launches.
• Raise and manage purchase orders, track supplier performance and check invoices against agreed prices, orders and goods received.
• Organise international freight with forwarders, customs agents and hauliers, confirming shipment documentation requirements and monitoring transport costs and arrival schedules.
• Oversee third-party storage and fulfilment, monitoring inventory accuracy, temperature controls, traceability and delivery performance.
• Plan distribution across Northern Ireland and the Republic of Ireland, coordinating two contract drivers, delivery routes, vehicle availability, picking, loading, proof of delivery and returns.
• Manage customer orders through fulfilment and invoicing, resolve delivery queries and coordinate Amazon and website stock replenishment.
• Report on stock risks, production, supplier arrivals and logistics costs, working with Finance on invoice queries, deductions, credit control and payment allocation while improving operating processes.

Skills

Supply chain

Excel (Pivot, Lookup)

Demand planning

3PL coordination

Tools

Inventory management system

Job description

Location: Belfast
Salary: £45,000
Job type: Supply Chain Operations
Industry: FMCG/Food

Working hours: Monday to Friday, 8.30am-5.00pm

Role Overview

Vickerstock are working in partnership with a growing FMCG business, recruiting for a Warehouse Distribution Coordinator to manage the day-to‑day supply of frozen and ambient products, from production planning and purchasing through to storage and customer delivery.

As Warehouse Distribution Coordinator, you will work with manufacturing partners in the UK, Europe and India, organise international freight and oversee fulfilment. You will also coordinate deliveries across Northern Ireland and the Republic of Ireland.

Warehouse Distribution Coordinator Key Responsibilities:

• Maintain rolling demand and supply plans by product, incorporating seasonality, promotions, new listings and launches with Commercial and Marketing.
• Convert forecasts into production and purchasing schedules, accounting for lead times, minimum order quantities, packaging availability and manufacturing capacity.
• Maintain accurate stock records across internal locations, third-party warehouses and goods in transit, managing replenishment, shelf life, reconciliations and stock risks.
• Coordinate manufacturing partners, monitor production progress and resolve supply issues, ensuring ingredients, packaging and approved product information are ready for production and launches.
• Raise and manage purchase orders, track supplier performance and check invoices against agreed prices, orders and goods received.
• Organise international freight with forwarders, customs agents and hauliers, confirming shipment documentation requirements and monitoring transport costs and arrival schedules.
• Oversee third-party storage and fulfilment, monitoring inventory accuracy, temperature controls, traceability and delivery performance.
• Plan distribution across Northern Ireland and the Republic of Ireland, coordinating two contract drivers, delivery routes, vehicle availability, picking, loading, proof of delivery and returns.
• Manage customer orders through fulfilment and invoicing, resolve delivery queries and coordinate Amazon and website stock replenishment.
• Report on stock risks, production, supplier arrivals and logistics costs, working with Finance on invoice queries, deductions, credit control and payment allocation while improving operating processes.

What you will need to succeed as Warehouse Distribution Coordinator:

• Supply chain, operations or production planning experience in an FMCG or food manufacturing business, managing multiple suppliers, products and stock locations.
• Strong Excel skills, including pivot tables, lookups, reconciliations and planning models, alongside experience using inventory or order management systems.
• Demand planning and inventory management experience, including converting sales forecasts into production and purchasing plans.
• Experience coordinating with third-party warehousing or logistics providers.

Desirable

• Experience organising international freight and shipment documentation with customs agents or freight forwarders.
• Experience coordinating drivers, contractors or logistics partners and monitoring service, purchasing costs, freight expenditure and stock investment.