Ward Clerk | Hampshire Hospitals NHS Foundation Trust

www.findapprenticeship.service.gov.uk - Jobboard; Winchester; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare provider in Hampshire is seeking a ward Clerk to support patient administration. Responsibilities include maintaining records, updating patient information, and ensuring unit security. The ideal candidate will possess strong administrative and communication skills. Application details are included in the job specification, and the advert closes on 20 August 2025.

Qualifications

• Experience in administrative, clerical, and secretarial roles.
• Proficient in using IT systems for patient administration.
• Strong communication skills to interact with patients and staff.

Responsibilities

• Work closely with nursing, medical, and other staff.
• Update the admission trolley daily.
• Input patient information into IT systems.
• Register patients and maintain records.
• Ensure security of the unit.

Job description

Child Health at Hampshire Hospitals NHS Foundation Trust is pleased to offer the opportunity to join us as a ward Clerk. As an integrated service, we pride ourselves on delivering healthcare at the point of need and are one of the few such organised services within the UK.

About Northbrook Ward

Located on the Winchester site, Northbrook Ward is an 18-bedded unit providing care for children requiring emergency admission from the Emergency Department (ED), Sophie’s Place (SP), or GPs. Children may also be booked for treatment with Oncology, Orthopaedic, General Surgical, or Medical problems.

Role Responsibilities

1. Work closely with nursing, medical, and other staff, as well as outside agencies, to maintain and develop an effective administrative, clerical, and secretarial service for inpatient wards and outpatient units.
2. Update the admission trolley daily.
3. Input information into IT systems used within Child Health Service, including admission, transfer, discharge, and coding systems, ensuring accuracy and currency.
4. Register patients and record encounter/episode and outcomes on the Trust’s patient administration system.
5. Maintain and improve ward administrative processes and systems.
6. Greet and check particulars of new patients, ensure notes and paperwork are in order, and prepare necessary documentation for emergency patients.
7. Ensure the security of the unit doors at all times to safeguard children and young people.
8. Provide frontline information, advice, and guidance to patients, visitors, and external agencies.

About Us

Our vision is to provide outstanding care for every patient across our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester, and Andover War Memorial Hospital. We serve a population of approximately 600,000 across Hampshire and parts of West Berkshire.

We aim to foster a culture that places people at the heart of everything we do, where everyone belongs, and where learning, improvement, and excellence thrive.

We provide specialist services nationally and internationally, including treatment for pseudomyxoma peritonei, and are leaders in tertiary liver and colorectal cancer treatments.

Hampshire Hospitals NHS Foundation Trust employs over 9,000 staff with a turnover exceeding £500 million annually. As a Foundation Trust, we are accountable to our members through the governors, who represent their constituencies and influence our future plans.

Sustainability

We are committed to embedding sustainability and net-zero carbon principles into our care delivery. For more information, search HHFT Climate Action or contact [e-mail].

Application Details

Please see the job specification for more information. This advert closes on Wednesday 20 August 2025.