VP, Corporate Services

Arthur J. Gallagher & Co. (AJG); Hamilton; On-site; GBP 89,000 - 111,000; Full time

Job summary

Artex Capital Solutions is seeking a Vice President, Corporate Services to lead company secretarial functions across a portfolio of Bermuda-domiciled entities. You’ll convene meetings, draft minutes, maintain registers, supervise client relationships, and ensure regulatory filings with ROC and BMA.

You’ll collaborate with risk, compliance and management to uphold governance standards while protecting confidentiality.

Qualifications

• Professional chartered secretary qualification.
• Minimum of eight years prior experience in corporate secretarial role.
• Thorough knowledge of Bermuda company legislation and ROC/BMA regulations.
• Technical knowledge of Bermuda reinsurance and Fund regulatory frameworks.
• Appropriate knowledge of AML/ATF legislation and requirements.

Responsibilities

• Act as Company Secretary to a portfolio of Bermuda-domiciled clients, convening meetings, drafting minutes, and maintaining statutory registers.
• Provide Company Secretary support for team members’ portfolios as needed.
• Lead and manage key client relationships and ensure exemplary client service standards.
• Conduct annual reviews of client companies and monitor regulatory compliance.
• Provide governance advice and oversee regulatory filings with ROC and BMA.
• Collaborate with risk and compliance to address non-compliance and maintain confidentiality.

Skills

Interpersonal skills

Organizational skills

Communication skills

Decision making

Education

Chartered secretary qualification

Eight years corporate secretarial experience

Tools

Microsoft Office

Viewpoint

Job description

Introduction

At Artex, we reimagine what risk management can be and we do it with bold thinking, deep expertise, and an unwavering belief in what’s possible. As part of our global team, you’ll help clients navigate complex risks through creative, forward-looking solutions that go beyond the expected. This is a place where innovation is encouraged, ideas are welcomed, and no two days look the same. We’re a community of confidently curious problem-solvers, opportunity seizers, and collaborative thinkers, working together to challenge convention and shape the future of our industry. Here, you’ll be supported to explore your potential, grow your expertise, and make a meaningful impact on a global scale.

Overview

Reporting directly to the Deputy Head of Corporate Services within Artex Capital Solutions (“ACS”), the VP Corporate Services is an established and experienced Client Corporate Services and Company Secretarial role.

How you'll make an impact

• Act as Company Secretary to a portfolio of companies primarily reinsurance and fund companies established in Bermuda taking full and active responsibility for all corporate services responsibilities including: convening meetings of Directors and Members; attending meetings; drafting minutes; attending to statutory filings; maintenance of statutory registers; corporate record keeping etc.
• Provide Company Secretary support for team members’ portfolios as and when required
• Lead and manage key client relationships and ensure exemplary client service standards are met
• Conduct annual reviews of client companies and monitor compliance with relevant domicile legislation including identifying and reporting on areas of non-compliance
• Governance oversight of client portfolio and advising clients on robust corporate governance
• Ensure all regulatory filings and reporting are timely undertaken and filed with the ROC and BMA
• Conduct incorporations and BSX listings
• Follow all policies and procedures in accordance with applicable laws, rules, regulations and Artex internal risk control standards, assisting the Compliance & Risk team with remedial actions for any client related non-compliance occurrences.
• Demonstrate appropriate knowledge of relevant AML/ATF legislation and applicable acts and regulation in the jurisdictions in which the Company operates. Ensure compliance with the same, including effective control management and appropriate governance oversight within your remit.
• Understand your clients and ensure relevant updated KYC documents are available.
• Collaborate with management and risk and compliance to elevate observed concerns or report matters that indicate a client is or is likely to be out of compliance. Where necessary, uphold utmost confidentiality of matters under investigation or instances where a report has been filed for suspicious activity.
• Cultivate an environment that supports diversity and reflects the Gallagher Shared Values.
• Manage and support Team initiatives and projects as and when required
• Ensure adherence to corporate services provider policies and procedures
• Support the development, growth and operations of the Corporate Services Team

About you

• Professional chartered secretary qualification
• Minimum of eight years prior experience in corporate secretarial role
• Prior management experience advantageous
• Thorough knowledge of Bermuda company legislation and related ROC and BMA regulations.
• Technical background in and knowledge of Bermuda reinsurance and Fund industries’ regulatory, compliance and governance frameworks
• Appropriate knowledge of AML/ATF legislation and requirements.
• Action orientated, strategic thinker, proactive and responsive at all times
• Excellent interpersonal, organizational and communication skills
• Ability to meet tight deadlines
• Excellent judgment and decision-making skills
• Proficiency in Microsoft Office and Viewpoint or other corporate data base systems
• Flexibility and willingness to work outside of normal office hours as and when required

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