Virtual Administration Assistant

Blue Bull Recruitment Ltd; Gloucester; Remote; GBP 28,000 - 30,000; Part time

Job summary

A leading virtual assistant provider is seeking a Virtual Administration Assistant to support small to mid-sized businesses. The role is fully remote with one in-person meeting per month in Gloucester. Responsibilities include managing calendars, client communication, and document preparation. This position offers a salary of £28,000 to £30,000 per annum pro-rata, along with opportunities for performance bonuses and additional annual leave.

Benefits

Discretionary performance bonuses

Additional annual leave after one year's service

Regular company events, training days & socials

Qualifications

• Minimum 3 years administration or virtual assistant experience.
• Advanced proficiency in Microsoft 365 & Google Workspace.
• Exceptional written & verbal English.

Responsibilities

• Manage inboxes, orchestrate calendars, and draft documents.
• Coordinate end-to-end client meetings and anticipate needs.
• Provide detail-oriented support to multiple businesses.

Skills

Organization

Communication

Time Management

Self-Motivation

Tools

Microsoft 365

Google Workspace

Asana

Trello

HubSpot

Mailchimp

Calendly

Dropbox

Canva

Job description

About the Role
As a Virtual Administration Assistant with My Client, you'll become the backbone of a hand-picked portfolio of small to mid-sized businesses. Your days will involve triaging inboxes, orchestrating calendars, drafting polished documents and presentations, and coordinating meetings end-to-end.

You'll proactively anticipate client needs, turning ad-hoc requests like social-media scheduling, light marketing support or research into seamless successes. Above all, you'll deliver the kind of reliable, detail-obsessed support that transforms overwhelm into opportunity.

Salary & Benefits

• £28,000 -£30,000 pro-rata per annum

• Discretionary performance bonuses

• Additional annual leave after one years service

• Regular company events, training days & socials

• Fully remote role (UK-wide), with one face-to-face catch-up per month in or around Gloucester (GL area)
• Join an award-winning culture: Living Wage accredited employer & Virtual Assistant of the Year 2023

Working Hours

• 25 hrs/week (until December)

• 40 hrs/week from January onwards

• Permanent

Essential Skills & Experience

• Minimum 3 years administration or virtual assistant experience

• Advanced proficiency in Microsoft 365 (Word, Excel, Outlook) & Google Workspace
• Proven ability to master and adapt to platforms such as Asana, Trello, HubSpot, Mailchimp, Calendly, Dropbox, Canva, and bespoke client systems

• Exceptional written & verbal English, with a professional yet approachable tone

• Strong organisation & prioritisation under tight deadlines, with minimal supervision
• Self-motivated remote worker who thrives independently and collaborates seamlessly online
• UK work eligibility and willingness to attend one monthly in-person meeting (Gloucester area)

About My Client
My Client is a leading virtual assistant provider dedicated to empowering busy entrepreneurs and small businesses. They tackle the day-to-day admin so their clients can focus on growth, strategy, and the big picture. With an emphasis on professionalism, efficiency, and genuine partnership, they've earned multiple industry accolades and a reputation for exceptional service.

What's Next
Ready to join a dynamic team and make a tangible impact? Please:

1. Confirm you're able to meet in-person once a month in Gloucester (GL area).

2. Submit your CV plus a brief cover note covering:

   • Your top reason for excelling in this role

   • Your favourite productivity hack or tool

   • A fun fact about yourself

We cant wait to welcome a skilled professional who shares our commitment to outstanding client service and operational brilliance. Apply now and help our clients shine!