Vetting Administrator

IBM SiXworks; Farnborough; On-site; GBP 27,000 - 36,000; Full time

Benefits offered by this job

25 days annual leave

Private Medical cover

Life Assurance

Generous pension (10% employer, 5%‑員)

Bonus

Professional development and training

Job summary

SiXworks is seeking a Vetting Administrator to support compliance and onboarding. You will ensure personnel meet strict regulatory standards, perform BPSS pre-vetting, and manage the NSV clearance process while aligning security policies with HR.

You will also coordinate security awareness training and oversee UKSV reporting for incidents and staff travel. The role requires familiarity with government standards and the Official Secrets Act, and eligibility for UK security clearance.

Qualifications

• Strong stakeholder management and interpersonal skills.
• Experience in an administration role in an office environment is desirable.
• Working in a security vetting environment is desirable.
• Good working knowledge of Excel, Word and Outlook.

Responsibilities

• Support compliance and onboarding processes to ensure personnel meet regulatory standards.
• Carry out and monitor security controls for personnel security for NSV staff and new joiners.
• Ensure personnel security policies align with HR and welfare policies.
• Manage pre-vetting checks (BPSS) and NSV Vetting process (SC).
• Ensure aftercare for staff with NSV clearance and compliance with the Official Secrets Act.
• Arrange security education and awareness training for staff.
• Brief/de-brief cleared staff travelling for business or private reasons.
• Report incidents affecting NSV clearance to UKSV using appropriate channels.
• Oversee UKSV access and vetting sponsor activities for subordinate accounts.
• Embed ongoing personnel security in company practices.
• Maintain a personnel security Risk Register and mitigate identified risks.
• Coordinate site visits/inspections by government representatives and ensure records comply.

Skills

Stakeholder management

Administration in office environment

Security vetting environment

Office software (Excel, Word, Outlook)

Task prioritisation

Verbal and written communication

Tools

Excel

Word

Outlook

Job description

Work on Technology That Protects What Matters

At SiXworks, we build secure digital solutions that support Defence and National Security missions. Our teams work on complex problems where reliability, security, and speed of innovation matter.

What You’ll Do

As a Vetting Administrator, you’ll support our compliance and onboarding processes, ensuring all personnel meet strict regulatory and organisational standards.

Your work may include:

• Assuring that the company’s personnel security business processes are compliant with relevant legislation, and that the company operates according to the principles embedded in relevant Government standards.
• Carry out and monitor security controls for the personnel security for National Security Vetted staff for the new employees & subcontractors joining the company.
• Ensuring that any personnel security policies are coherent with, and complement with any HR or Welfare policies, either planned or in existence.
• Overall responsibility for pre-vetting checks (BPSS) and the subsequent National Security Clearance (SC) Vetting process.
• Ensure that any aftercare responsibilities for individuals within the company’s network are undertaken including compliance with current regulation and guidance for the holding of a National Security Vetting clearance. Ensuring that staff sign the OSA/NSA official secrets act and ensure they are aware that they are operating under the act.
• Arranging for appropriate security education and awareness training, ensuring that staff understand the scale, nature of the threats and security actions required
• Ensuring that processes are in place to brief/de-brief all cleared staff who may travel to certain foreign countries, either on business or privately.
• Ensuring that incidents/breaches, changes of circumstances or any other situation or event that may affect an individual’s ability to hold an NSV clearance are reported via the appropriate means to UKSV.
• Management of UKSV access to ensure effective oversight of both the vetting process and the vetting sponsor activities of any subordinate vetting sponsor accounts.
• Ensure that ongoing personnel security is embedded within the company’s ways of working.
• Updating and maintaining a personnel security Risk Register where risks are identified, documented, tracked, mitigated and monitored.
• Facilitate where necessary site visits and inspections by individuals representing either the Government or Contracting Authority to ensure any relevant documentation, process or records are completed and complied with the regulations.

What We’re Looking For

We value people who take ownership, think critically, and enjoy working as part of a collaborative team tackling complex challenges. You don’t need to tick every box, but we’re particularly interested in people with skills/experience in:

• Have strong stakeholder management and interpersonal skills
• Experience in Administration role in an office environment desirable
• Working in a security vetting environment desirable
• Understanding of office database excel, word and Microsoft outlook
• Ability to effectively prioritise and manage multiple tasks and facilities
• Experience in communication skills with inhouse and external people verbally, telephone and email
• Working in a security vetting environment desirable

About SiXworks

SiXworks is a specialist digital innovation partner delivering secure, mission-critical technology to Defence and National Security organisations. We focus on digital experimentation, secure-by-design architecture, cloud technologies, and rapid application development to help our customers move faster and stay ahead of evolving challenges.

Our team combines expertise from across technology, business, and operational backgrounds including the armed forces creating a collaborative environment where practical thinking and innovation thrive.

Why Join Us

Our culture is guided by six principles: Agility, Security, Innovation, Quality, Collaboration and Inclusivity our North Star for how we work. SiXworks is a leading provider of secure digital solutions, specialising in digital experimentation and focused on fail-safe-fast cutting-edge technology solutions deployed in highly secure environments.

As an end-to-end digital innovation and delivery partner, we turn complex challenges into mission-critical digital advantages. This is a thrilling time for us, with ambitious plans for growth. We are looking for brilliant, experienced, driven and self-motivated people to join the team on our journey.

We offer competitive salaries and a package that supports your wellbeing and development, including 25 days annual leave + bank holidays, free Private Medical cover and Life Assurance, Generous pension (10% employer, 5% employee contribution), Bonus and Professional development and training support. In addition to secure parking, gym, café & restaurant on site and lots of open break out spaces.

A word on UK Security Clearance

Due to the secure nature of the position and working environment, you must have or be eligible to obtain Security Clearance. More details relating to UK Security Clearance can be found here:

United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk)