Veterinary Hospital Administrator

Chestergates Veterinary Specialists; Chester; On-site; GBP 100,000 - 125,000; Part time

Job summary

A veterinary clinic in Chester is seeking a motivated Hospital Administrator to assist in HR, administration, and client care. The position is part-time, working Thursday and Friday from 7:30 am to 4 pm. Candidates must have strong communication skills and proficiency in Microsoft Office. Benefits include a salary above minimum wage, 6 weeks leave, a pension scheme, and various discounts.

Benefits

Salary above Minimum wage at £12.36

6 weeks leave a year

Pension scheme

Colleague discount scheme

Access to perks offering discounts

Employee Assistance Programme

Flexible benefits like subsidised gym membership

Qualifications

• Proven experience in administrative roles.
• Ability to handle multiple tasks and meet deadlines.
• Experience in HR administration is a plus.

Responsibilities

• Maintain practice premises and equipment.
• Handle HR administration and records.
• Assist management and reception teams.

Skills

Strong communication skills

Excellent organisational skills

Outstanding telephone manner

Self-motivated

High attention to detail

Proven IT skills

Tools

Microsoft Office

Excel

Job description

We are seeking an enthusiastic, motivated and organised Hospital Administrator to join the team at ChesterGates Veterinary Specialists.

This is a part time position, working Thursday & Friday's, 7:30am - 4pm.

Responsibilities:

• Maintenance of practice premises and non-clinical equipment through co-ordination of contractors or property team.
• HR administration including rotas, records maintenance, new colleague induction preparation and visitor management.
• Inductions for all new starters and visitors.
• Arranging all visitors and following induction process'.
• Ensuring H&S compliance including some risk assessment reviews.
• General administration.
• Assisting the management team with delegated jobs.
• Assisting the reception team in the delivery of a high standard of client and customer care by communicating accurately and promptly with clients when necessary.
• Assisting accounts and insurance.
• Completing sickness and return to work forms.
• Practice management system projects
• Updating the website with webteam.
• Creating weekly schedules for all staff.
• Collating information for monthly newsletter and liaising with marketing.
• Ordering of stationary, general appliances, uniforms and AOB
• Any other delegated jobs management and the leadership team require.

Requirements:

• Strong communication skills, both written and verbal.
• Excellent organisational and prioritising skills, with the ability to handle multiple tasks, work to tight deadlines and stay focused under pressure.
• Outstanding telephone manner with the ability to establish good rapport with clients
• Self-motivated and able to work on own initiative.
• High attention to detail.
• Proven IT skills/ confidence in Microsoft Office and Excel

Benefits:

• Salary above Minimum wage at £12.36
• 6 weeks leave a year (5 weeks plus public holidays/equivalent and loyalty leave scheme. With the ability to buy and sell holidays.
• Pension scheme
• Colleague discount scheme on Veterinary bills and products
• Access to perks offering Entertainment, Travel and Retail discounts
• Employee Assistance Programme
• Mental Health First Aiders on site
• Access to a range of flexible benefits to suit your needs - such as subsidised gym membership, and cycle to work scheme

Please note that we are unable to accept and progress applications from candidates without the Right to Work in the UK as we cannot provide visa sponsorship, due to our clinical support roles not meeting the criteria set out by the Home Office to be eligible.

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