Venue Development Coordinator – Signage & Overlay Womens RWC

Sporting Equals; Twickenham; On-site; GBP 30,000 - 50,000; Full time

Job summary

An exciting opportunity to be part of the Women's Rugby World Cup 2025 as a Venue Development Coordinator. This role involves ensuring the successful planning and execution of the event, working closely with various stakeholders to meet standards and requirements. You'll be responsible for contract management, supplier coordination, and logistical support, all while contributing to the growth of women's rugby. Join a dynamic team dedicated to creating an inclusive and memorable tournament experience that celebrates the sport and its values.

Qualifications

• Experience working with multiple stakeholders and coordinating interfaces.
• Proven communication skills and ability to deliver quality reports.

Responsibilities

• Support contract management and ensure compliance with terms.
• Coordinate suppliers for timely information and delivery execution.
• Maintain records of branding and signage materials.

Skills

Stakeholder Coordination

Communication Skills

Project Management

Administrative Skills

IT Skills (MS Office)

Job description

Location: BASED IN WEBB ELLIS HOUSE, TWICKENHAM

Closing Date: 14th May 2025

Women’s Rugby World Cup England 2025 (Women’s RWC 2025) will be the 10th edition of the women’s tournament. World Rugby, in partnership with the Rugby Football Union (RFU) and UK Sport, has formed a Local Operating Company to plan and deliver the event.

Ambitions for the tournament are at an all-time high as women’s rugby is one of the fastest growing team sports in the world. Women’s RWC 2025 will be the ultimate stage for the best players, teams, and coaches from 16 nations worldwide and is set to be the biggest and most widely watched women’s rugby event ever. If you are interested in being part of a tournament that will celebrate a generational moment for global rugby, apply today!

As the Venue Development Coordinator, you will be responsible for ensuring the successful planning, execution, and contracting services for the RWC 25 Image and Look and Overlay program. Working closely with RWC 2025 Functional Areas (FAs), venue operators, and suppliers, you will ensure requirements meet the needs of all client groups against RWC 25 standards and supplier agreements.

What you’ll be doing:

• Provide support to the Senior Manager Venue Development in contract management, as well as assisting in managing contract documentation and ensuring compliance with agreed terms.
• Coordinate and liaise with suppliers to ensure timely information gathering through to delivery execution. This includes scoping exercises, site visits, application decisions, asset inventory, design review, operational logistics, installation, and removal.
• Support the Image and Look Manager in reviewing, collating, and delivering the tournament Look Books against FA requests and RWC 25 standards.
• Coordinate supplier programs to align with the wider tournament schedules.
• Maintain accurate records of all branding and signage materials, including inventory and installation plans.
• Support on-site delivery, including supplier coordination, stadium liaison, cost management, and approval processes.
• Collaborate with internal and external stakeholders to refine scope and manage costs. Support change management processes to control project scope and budget.
• Participate in and report on regular review meetings with stakeholders to monitor progress, address challenges, and ensure readiness for RWC 2025.
• Assist the Venue Development team with operational and logistical administrative tasks such as accommodation, travel, accreditation, expenses, venue access documentation, and parking requirements.

Experience & knowledge you’ll need:

• Experience working with multiple stakeholders and coordinating interfaces between them.
• Proven communication skills and ability to review and deliver quality reports.
• Ability to prioritize and manage complex tasks from planning through to execution, ensuring all deliverables are met.
• Strong administrative and IT skills, including MS Office.

Nice to Haves:

• Previous experience within Events
• Previous experience within Image and Look or Overlay projects
• Experience in contract management or servicing

Personal Attributes:

• A passion for sport and contributing to the growth of women’s rugby.
• Role-models World Rugby’s values of Discipline, Respect, Integrity, Passion, and Solidarity.
• A positive, ‘can-do’ attitude; resilient, flexible, curious, and delivery-focused.
• Able to work under pressure in a fast-paced environment, meeting deadlines and commitments.
• A collaborative team player who builds strong relationships with colleagues and stakeholders.
• Excellent planning and organizational skills, managing multiple workstreams with meticulous attention to detail.
• Ability to navigate ambiguity and complexity, applying logical and creative problem-solving approaches.

Diversity, Equity & Inclusion:

Women’s RWC 2025 LOC is committed to building a diverse workforce and strongly encourages applications from underrepresented groups. We are dedicated to equality and inclusion and welcome applications from all backgrounds. We aim to create a workplace that reflects the global sport we promote, where everyone can be themselves and feel they belong.