Vendor Management Specialist - AVP/VP

MUFG Americas; London; On-site; GBP 50,000 - 90,000; Full time

Job summary

Join a leading financial group as an Assistant Vice President in Vendor Management. In this pivotal role, you'll oversee vendor relationships, ensuring compliance with policies while collaborating with key stakeholders. This position offers the chance to shape vendor management practices in a dynamic environment, emphasizing innovation and agility. If you're passionate about building relationships and driving organizational success, this is the perfect opportunity for you. Embrace a culture that values diversity and inclusion, where your contributions will make a meaningful impact.

Qualifications

• Strong understanding of Vendor Management Process and Procurement processes.
• Experience in managing relationships with vendors and stakeholders.

Responsibilities

• Manage vendor relationships and ensure compliance with company standards.
• Develop and maintain the Vendor Management Policy and processes.

Skills

Vendor Management

Stakeholder Management

Analytical Skills

Relationship Building

Contract Management

Numeracy Skills

Tools

Microsoft Applications

Job description

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Assistant Vice President – Vendor Management Specialist

In this role, you will be responsible for the management of vendors for MUFG’s banking arm and securities business under a dual-hat arrangement. Under this arrangement, you will act on behalf of both the Bank and the Securities business, subject to the same remit and level of authority, and irrespective of the entity which employs you.

The focus is to ensure that all vendors are tiered and managed in line with the vendor management policy. In this newly created function, you will be working with key stakeholders to embed the Vendor Management Policy which is currently being developed and ensuring that the processes around vendor segmentation and governance are understood and followed while producing MI and senior management reporting.

Specific Responsibilities:

• Act as an ambassador for Vendor Management across the organisation and key point of contact for all vendor related activities
• Build and develop effective relationships with key internal stakeholders including Vendor Stewards and Service Managers
• Facilitate engagement with vendors including Intragroup
• Champion the Vendor Management Framework and best practices across the organisation whilst acting as a centre of excellence for Vendor Management.
• Maintain the vendor repository.

Key Responsibilities:

• Establishing, co-ordinating and maintaining relationships between MUFG and its vendors throughout every stage of the engagement
• Act as a champion to ensure Vendor Management policies and procedures are correctly adopted and applied
• Able to understand contracts and translate performance measures such as KPIs and SLAs into meaningful reporting for senior management.
• Collating and assessing the performance of vendors including relationship surveys and challenging performance metrics as appropriate
• Developing and maintaining a sufficient and accurate vendor register and liaising with internal teams such as Procurement; Service Managers and vendors to remediate any incomplete information.
• Act in a consultative capacity providing advice and guidance to stakeholders
• Focus on developing own knowledge and staying up to date with best practices and industry standards
• Maintain and continually improve the Vendor Management Policy and process
• Identify and collate any risks, issues and actions to ensure they are managed to resolution
• Routing suppliers to appropriate Vendor Stewards and Service Managers
• Ensuring vendor compliance with company standards and contract obligations
• Responsible for supporting change, managing the communication of the strategy in a positive manner and enabling its implementation

Functional / Technical Competencies:

• Demonstrable knowledge of managing Outsourced and Key Vendors both external and intragroup
• Understanding of the end to end vendor selection and vendor onboarding process.
• Significant experience of building relationships with stakeholders
• Proven ability to embed policies and framework, driving adaptation within a business.
• Strong numeracy skills with evidence of tracking financial spend and contract management

Work Experience:

• A strong understanding of the Vendor Management Process covering the competencies highlighted above
• Good understanding of the Procurement and Third-Party Risk Management processes
• Good network building and relationship forming skills
• Good analytical and MI/reporting skills
• Ability to work as part of a team as well as independently, including in direct relation with Senior Management
• Proficient with core Microsoft Applications and software

Please note MUFG operates a hybrid working policy with 3 days per week in the office.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.