Vendor Compliance Co-Ordinator

Paladone Products; Shoreham-by-Sea; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global giftware company seeks a Vendor Compliance Co-ordinator to join their Compliance & Sustainability team. This dynamic role involves managing supplier compliance, ensuring quality standards, and improving ethical sourcing practices within a supportive environment.

Qualifications

• Experience in compliance or QA with suppliers.
• Strong organisational and communication skills.
• Familiar with systems like SEDEX and Navision.

Responsibilities

• Manage supplier compliance records and audits.
• Coordinate with internal teams for quality integration.
• Monitor compliance KPIs for improvements.

Skills

Organisational Skills

Communication

Attention to Detail

Data Reporting

Proactive Mindset

Tools

SEDEX

Navision

Microsoft Office

Job description

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Client:

Location:

Shoreham-by-Sea, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

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Job Views:

9

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

Would you like to join a fast-growing (200+ staff), exceptionally brilliant global company?

Do you have experience working with retailers, suppliers, and ideally licensors—alongside a sharp eye for detail and a proactive approach to compliance and sustainability?

Are you someone with great energy, confident communication skills, and a knack for making systems, audits, and data meaningful rather than just mechanical?

If so, we want you to join our Compliance & Sustainability team and be part of our exciting journey. This is a fantastic opportunity for a motivated and capable individual to make a real impact in a global business and further develop their skills in a dynamic and supportive environment.

Want to know how? Just read on!

Who are Paladone?

Paladone is a leading global giftware company, designing and distributing innovative lifestyle products. With offices across the world, we're known for delivering trend-led, sustainable, and exciting merchandise that puts smiles on faces.

We work with major licensors such as Disney, Harry Potter, Marvel, and many more, producing products that appear in some of the world's biggest retailers.

The Opportunity

We are looking for a talented and enthusiastic Vendor Compliance Co-ordinator to join our Global Vendor Compliance Team.

This role reports to the Head of Global Vendor Compliance & Sustainability and plays a critical part in ensuring our suppliers meet the highest standards in ethical sourcing, product quality, sustainability, and customer/licensor compliance.

What are the key duties of the role?

• Maintain and manage supplier and factory compliance records, certifications, and audits across internal systems (e.g., SEDEX, Navision).
• Liaise with vendors globally to track audit renewals, follow up on non-compliances, and ensure timely submission of required documentation.
• Upload and maintain documentation to customer and licensor approval platforms.
• Coordinate internal audit schedules and document follow-ups from customer or licensor reviews.
• Work closely with internal teams (Sourcing, Product, Supply Chain, QA) to ensure supplier quality and compliance integration across all stages of production.
• Help monitor and analyse compliance KPIs to support continuous improvement initiatives.
• Maintain and improve compliance manuals, training materials, and SOP documentation.
• Support product quality checks, including incoming goods inspections, stock QC, and coordination of transit testing.
• Participate in customer complaint investigations, providing documentation, root cause analysis, and tracking corrective actions.
• Contribute to traceability and sustainability initiatives by helping map supplier tiers, gather raw material data, and ensure data transparency.
• Collaborate with team members on the rollout of new compliance systems or updates.
• Provide administrative support during peak periods and assist with preparation for audits, reviews, and reporting.

What we need you to bring to the team:

• Experience working with suppliers, retailers, and ideally licensors in a compliance, QA, or ethical sourcing function.
• Proactive, curious, and detail-oriented mindset.
• Strong organisational skills and the ability to manage multiple deadlines.
• Professional and confident communication style across cultures and seniorities.
• Familiarity with systems such as SEDEX, Navision, or similar compliance platforms.
• Proficiency in Microsoft Office (especially Excel and Word); data reporting skills are a plus.
• A can-do attitude and genuine enthusiasm for working collaboratively within a global supply chain environment.