Vehicle Allocator

RMS Recruitment; West Midlands Combined Authority; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player in the automotive sector is looking for a dedicated Compound Administrator to enhance their vehicle dispatch operations. This role involves overseeing the timely dispatch of vehicles, ensuring accurate documentation, and liaising with carriers to manage load allocations. The ideal candidate will thrive in a fast-paced environment, possess strong administrative skills, and be comfortable working outdoors in varying weather conditions. Join a team committed to excellence and contribute to the seamless operation of a leading automotive service provider.

Qualifications

• Must be over 25 years old with a valid driver's license.
• Experience in fast-paced administrative environments is essential.

Responsibilities

• Ensure timely dispatch of vehicles and accurate documentation.
• Liaise with carriers and monitor vehicle allocation throughout the day.
• Support in the yard when necessary, moving vehicles as needed.

Skills

Administrative Skills

IT Systems (Excel, Word)

Logistics Understanding

Education

Valid Driver's License

Tools

D42 System

Job description

RMS is collaborating with a prestigious automotive client, and we are seeking a Compound Administrator to join our dedicated team. Our client is renowned for their comprehensive vehicle services, including storage, inspection, maintenance, dispatch, and transportation. We invite you to join our compound team to help us maintain and enhance their top-notch service quality.

Job Details:

• Location: Solihull
• Position: Allocator
• Type: Permanent Annualised
• Working Hours: 42 hours per week. Weekly shift rotation: 06.00am-2.00pm/ 2.00pm-10.00pm

Flexibility is required as weekend work IS a requirement of the client as they manufacture vehicles 24/7. The shifts on a Saturday and Sunday are 6.00am to 6.00pm and staff predominantly work one of the days every other weekend. However, if we complete the daily volume early, we do send you home but must be available for the full shift.

• Salary: GBP(phone number removed) per annum.

About the role:

Working under the supervision and coordination of the Compound Manager, you will be responsible for ensuring the timely and effective dispatch of vehicles from the compound to the correct destinations, with a focus on ensuring all documentation is accurate. This is predominantly an office-based position; however, during busy times, there may be occasions when you are required to support in the yard, locating and moving vehicles.

Key responsibilities of the Role:

• Issue documentation to drivers regarding load allocation.
• Ensure vehicles leaving site are accurately recorded on the electronic system.
• Dealing with queries raised relating to volume and allocation to delivery companies.
• Liaise with appointed carriers on allocation of vehicles/loads required for the day and monitor load allocation throughout the day.
• Process/restrict problem vehicles & monitor late vehicles.
• Monitoring late vehicles throughout the day to ensure lead times are adhered to.
• Delivering loads on D42 system as notified by the delivery companies.
• Update systems with vehicle location.
• Liaising with site on weekly and monthly forecasts.
• When required, support in the yard may be necessary, which can involve carrying out vehicle movements within the compound.

The primary function of this role operates outdoors in a large automotive compound facility. Its associated duties are conducted in varying weather conditions throughout the year (PPE is provided to support such tasks). As you will be expected to store and transport vehicles in an outdoor logistics facility, this also involves moderate amounts of general walking throughout the working day.

About you:

• To be successful, you must be over 25 years old, possess a valid driver's license with fewer than 6 penalty points, and have no DR10 offenses for insurance purposes.
• To succeed in this role, candidates must be able to work the specified shift times above.
• The ideal candidate will have previous experience working within a fast-paced administrative environment.
• The ideal candidate will have strong administration skills and is experienced using various IT systems including Excel and Word.
• The ideal candidate will have a good understanding and working experience within Automotive/Logistics/Distribution operations.

If this sounds like the position for you, please apply below or email your CV directly to Charlotte - (url removed).

RMS is an equal opportunities employer. If you have not been contacted within 7 days following your application, please accept this as you have not been successful on this occasion.