VB206 Business Support Assistant *External*

West Yorkshire Police; Leeds; On-site; GBP 24,000 - 26,000; Full time

Job summary

A public law enforcement agency in Leeds is seeking a Business Support Assistant to provide essential administrative support. You will handle tasks including overtime processing, data entry, mail distribution, and travel arrangements. Ideal candidates will have basic office knowledge and experience with Microsoft Office. This role offers a starting salary of £24,222.00 - £25,626.00, generous leave, flexible working, and additional benefits.

Benefits

Generous annual leave allowance

Flexi-time scheme

Generous pension scheme

Employee assistance service

Cycle to Work Scheme

Blue Light Discount Card

Membership to the Company Shop

Qualifications

• Ability to travel and work at different locations as required.
• Must successfully complete relevant training on Force computer systems.

Responsibilities

• Provide comprehensive administrative support within the directorate.
• Process and validate Police Officer and Staff overtime.
• Input data into various systems for accounts management.
• Process expense claims for Special Constables and Volunteers.
• Sort and distribute mail, respond to queries, and book travel.
• Order uniforms and issue keys for lockers.

Skills

Basic knowledge of office systems and procedures

Microsoft Office including Word and Excel

Understanding of General Data Protection Regulations (GDPR)

Job description

West Yorkshire Police is looking to recruit 1 Business Support Assistant to join the Estates and Business Services Directorate, based in Leeds. An excellent opportunity has arisen to play a vital role in a unique team supporting Officers and Staff across Leeds District and beyond.

Are you passionate about providing excellent customer service, helping others and problem solving? If so, we are looking for you to join our team! You will provide a comprehensive administrative support function within the Estates and Business Services directorate.

Your duties will include conducting accurate processing and validating of Police Officer and Staff overtime for Pay and Time off in Lieu. Inputting computerised data across a range of systems to maintain the Business and Receipts Accounts, including the receipting, dual counting, payment, and banking of monies.

Processing expense claims for Special Constables and Volunteers in accordance with Force Policy. And placing orders for through our centralised Purchasing department for external Suppliers.

Your role will also include sorting and distributing ingoing and outgoing mail, responding to requests and queries from Officers and Staff and booking travel and accommodation for members of staff and Officers travelling around or Out of Force through a booking agency.

Following Force Procedure, you will also order Officer and Staff uniform. You will issue keys for clothing, PAVA and Airwave radio lockers in line with Force Policy and co-ordinate continuous accuracy of all databases as well as occasionally undertaking audits of Airwave lockers where applicable.

You would also visit outer stations and engage with the Officers and staff based there, ensuring you deliver excellent communication skills and a natural ability to build rapport.

Qualifications and Benefits

• Basic knowledge of office systems and procedures.
• Has knowledge of and the ability to operate computer systems such as Microsoft Office including Word and Excel.
• Has the ability to successfully complete relevant training on Force computer systems.
• Has basic understanding of General Data Protection Regulations (GDPR)
• The ability and willingness to travel and work at different locations forcewide, dependent on Business need.

Starting salary of £24,222.00 - £25,626.00 over 4 years

• Generous annual leave allowance of 25 days per year, rising to 30 days after 5 years, plus statutory bank holidays.
• Flexi-time scheme based on a standard working day of 7 hours 24 minutes and a 37-hour week.
• Generous pension scheme.
• Employee assistance service, accessible 24/7, providing counselling and financial advice for you and your immediate relatives.
• Cycle to Work Scheme
• Blue Light Discount Card
• Membership to the Company Shop