Vacancy – The Saviour Trust Finance & Administration Assistant

WYCAS; Leeds; On-site; GBP 22,000 - 30,000; Full time

Job summary

An established charity is seeking a Finance and Administration Assistant to provide essential support to the CEO and the finance team. This role involves managing financial data, assisting in the preparation of financial reports, and ensuring accurate record-keeping. The ideal candidate will have experience in finance, excellent IT skills, and a detail-oriented approach. Join a mission-driven organization that values warmth, shelter, and support for individuals in need, and help make a difference in the community.

Benefits

25 days holiday plus Bank Holidays

Flexible working hours

Supportive work environment

Qualifications

• Previous experience in a finance role is essential.
• Experience with accountancy software such as Sage is desirable.
• Detail-oriented with excellent IT skills.

Responsibilities

• Manage petty cash and financial data input into Sage.
• Assist in producing monthly financial accounts and reports.
• Support the CEO with diary management and meeting scheduling.

Skills

Finance Experience

Sage Software

IT Skills (Word, PowerPoint, Excel, Outlook)

Attention to Detail

Time Management

Stakeholder Focus

Tools

Sage

Microsoft Office Suite

Job description

Vacancy – The Saviour Trust Finance & Administration Assistant

The Saviour Trust

Closing Date: 8th May 2025

Job Description

As a Finance and Administration Assistant, you will be a key member of the Finance team within a growing charity, providing vital administrative support to the CEO to help The Saviour Trust achieve its mission.

Who we are:

The Saviour Trust was established in Pontefract in 2006 and is driven by the belief that everyone deserves warmth, shelter, and food. We currently provide over 350 supported accommodation units across West Yorkshire. Our approach is to meet basic needs first—warmth, food, and a safe space—before supporting individuals in other areas. We recognize everyone's past but believe in offering a future through recovery and support in a non-judgmental environment.

Hours: 37.5 hours per week (full-time), Monday to Friday, 9am to 5pm

Holidays: 25 days per year plus Bank Holidays

Key Tasks:

1. Manage petty cash accurately and keep clear records.
2. Input financial data into Sage to enable clear financial reporting.
3. Assist in producing monthly financial accounts promptly and accurately.
4. Help prepare monthly finance reports for presentation at board meetings.
5. Reconcile accounts and bank statements effectively, resolving issues efficiently.
6. Contribute to the preparation of annual budgets for Trustee approval.
7. Carry out credit control activities to chase payments and maintain cash flow.
8. Authorize bank payments as requested by the CEO and management team.
9. Assist with monthly wages, inputting data into Sage and setting up staff payments for CEO approval.
10. Support the CEO with diary management and meeting scheduling.
11. Attend meetings, including Trustee meetings, taking and distributing accurate minutes.
12. Perform general administrative tasks as needed.
13. Conduct internal audits as requested by the CEO.
14. Work with the CEO to produce organizational reports.
15. Liaise with external auditors, health and safety, and HR, providing accurate information.
16. Handle confidential and sensitive information discreetly.
17. Work across the organisation’s two sites in Pontefract and Leeds.
18. Perform any other reasonable duties as required.

Person Specification:

• Previous experience in a finance role.
• Experience with accountancy software such as Sage is desirable.
• Excellent IT skills, including Word, PowerPoint, Excel, and Outlook.
• Detail-oriented.
• Ability to manage workload and prioritize tasks.
• Strong stakeholder focus and result-oriented.
• Conscientious, hardworking, and self-disciplined.
• Ability to meet deadlines and targets.
• Calm and effective under pressure.

We are actively reviewing applications, and interviews will be held on a rolling basis. The application closing date may be earlier if a suitable candidate is found.