Urban Outfitters Buying Admin Assistant, Menswear

URBN Urban Outfitters, Inc.; Greater London; Hybrid; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Flexible start/finish times

Dog-friendly workplace

Employee wellbeing program

Fully equipped on-site gym

Discount up to 40% URBN brands

Volunteer or fundraise day

Cycle to work scheme

Season ticket loan

Learning & development support

Job summary

URBN Urban Outfitters, Inc. in London is seeking a Busy Admin Assistant (BAA) to support daily operations in the Menswear buying team.

You will also learn to develop key cross functional relationships with both internal and external partners in the head office in both the US and the UK. What You'll Be Doing includes ownership of the department critical path, PO placement and tracking, sample management, trade meeting prep, and assisting with assortment planning and press-related activities,

Qualifications

• Ability to multitask in a fast-paced buying office.
• Strong communication skills and attention to detail.
• Interest in fashion and market trends.
• Proficiency with Microsoft Office applications.

Responsibilities

• Own the department critical path and support buying team requests.
• Provide admin support and handle class issues/queries.
• Place and key UK market purchase orders accurately.
• Track POs and maintain stock flow with up-to-date data.
• Assist with Monday Trade meeting preparation.
• Manage samples and coordinate with vendors for press days.
• Support press by liaising with creative and preparing packs.
• Prepare presentations for assortment reviews and store comms.
• Maintain assortment sheets and update pictorial system.
• Send fit comments and perform ad-hoc tasks.
• Arrange courier packages and support market knowledge via shopping trips.

Skills

Multitasking

Communication skills

Attention to detail

Fashion interest

MS Office

Tools

Microsoft Office

Job description

About Us

Urban Outfitters started out as a single boutique in 1970s Philadelphia with creativity and uniqueness at its core. 50 years on, and over 60 stores across Europe later, we’ve become a destination for emerging design, unexpected styling, One-Of-A-Kind vintage and homeware that makes you want to hit the share button.

We speak to a social community of over 10 million forward-thinking individuals, bringing together a nostalgia for the past with an enthusiasm to shape the future. The UO community are culturally aware, they shape the music scene, they live a digitally native life and they wear style trends before anyone else. At our core, we empower our customers and staff to express themselves, unapologetically, living life in a way that's truly authentic to them.

We are always excited to bring new talent into the room, especiallyifyoushare our values:

Progressive — we move with the moodCreative — we champion limitless mindsInclusive — we open our platforms to all communitiesResponsible — we work to reduce our impact on the environmentCompassionate — we care for each other beyond the 9 to 5

Sound like you, why not join us?

Role Summary

As a BAA, you will support the daily operational functions within the Menswear buying team. You will also learn to develop key cross functional relationships with both internal and external partners in the head office in both the US and the UK.

What You'll Be Doing

• Ownership over the department critical path
• Provide administrative support to the buying team covering all classes issues/queries
• Purchase order placement; accurately keying orders for UK market product.
• PO tracking and management; ensure PO’s are delivered in a timely manner to support stock flow. Maintain all internal systems with accurate information updates.
• Assist with Monday Trade meeting preparation
• Sample management; working with our vendor base to track samples for seasonal press days, passing samples for web photography, general sample organization, arranging for meetings and sign offs.
• Liaising with creative department to pull samples and advise suggestions for press.
• Presentations and picture packs; preparing these for monthly assortment reviews, quarterly hindsight meetings, monthly store communication and concession assortment planning. In addition, maintaining on-going assortment sheets for the Assistant Buyer.
• Keeping our pictorial system up to date. (MTS)
• Types and send fit comments
• Additional ad-hoc tasks
• Responsible for sending out courier packages
• Carrying out comparative shopping trips to develop and maintain knowledge of the current market place.

What You'll Need

• A passion and enthusiasm for the Urban Outfitters brand and what we represent
• A love for fashion and be interested in the market at large
• Ability to multitask in our fast-paced buying office
• Flexible and open to change as we grow the business
• Strong communication skills
• A keen eye for detail and accuracy
• Fluent use of Microsoft Office – in particular Outlook, Excel and Power Point
• Strong commercial awareness
• Interest or previous experience in accessories.

The Perks

Work-life balance:-Flexible start and finish times

-Bring your dog to work

Wellbeing:-Employees Assistance program to support with mental, physical and financial health

-Fully equipped free gym and on-site wellness room in Brick Lane and 50% discount of external gym memberships

-Private Medical Insurance

Employee Discount:-Up to 40% off at all URBN Brands!

Community:-One paid day to either volunteer or fundraise for a charity of your choice

Travel:-Cycle to work scheme

-Season ticket loan

Continued Development:-We offer structured support within the business alongside continued learning and development

#UrbanEU #LI-GC1

Equal Opportunity Statement

URBN is an Equal Opportunities Employer committed to diversity and inclusion. We provide equal employment opportunities regardless of age, sexual orientation, sex, gender reassignment, pregnancy, marital status, religion, race, or disability. We base all our employment decisions on merit, job requirements and business needs.