Unit Secretary, Medical Withdrawal Assistance Unit

Care New England Health System; Warwick; On-site; USD 25,000 - 35,000; Part time

Job summary

A leading healthcare provider in Warwick is seeking a dedicated Unit Secretary to manage physician orders and administrative tasks within the Medical Withdrawal Assistance Unit. This part-time role requires a high school diploma, relevant experience, and basic computer skills. The ideal candidate will assist with patient records, support nursing staff, and ensure an organized workflow in a dynamic healthcare environment.

Qualifications

• At least one year of relevant experience or equivalent.
• Basic computer skills required.
• Knowledge of medical terminology is necessary.

Responsibilities

• View and process physician orders in the electronic medical record.
• Greet and assist visitors, process mail and correspondence.
• Maintain patient census both manually and electronically.

Skills

Medical terminology

Basic computer skills

Education

High school diploma

Job description

Unit Secretary, Medical Withdrawal Assistance Unit

Department: KH-3 NORTH

Operating Unit: Kent Hospital

Location: Warwick, RI

Job ID: 23093

Job Status: Part Time

Shift: Other

Schedule: Other

Primary Function

Responsible for viewing and processing physician orders in the electronic medical record, transcribing physician orders when needed, especially during downtime procedures, maintaining bed management records, accessing lab results, performing receptionist and clerical duties, and coordinating non-nursing services within the unit.

Responsibilities

• Initiate, assemble, and maintain accurate medical records for all patients in the assigned unit. View and process physician orders in the electronic medical record. Transcribe written physician orders when needed, especially during downtime, and complete all necessary forms and requisitions to implement orders and record clinical data. Follow up to obtain missing information.
• Maintain an inventory of paper forms needed to ensure continuous service, minimize downtime, and keep the working environment safe, clean, and functional. Update and manage storage of all unit forms.
• Greet and assist visitors courteously, screen calls, answer call buttons via nurse station intercom or in patient rooms, and direct inquiries to appropriate staff. Process mail and correspondence, relay patient information, schedule appointments, and answer procedural or policy inquiries.
• Prepare medical records upon patient discharge, copy records, and obtain discs for transfers/discharges.
• Maintain patient census both manually and electronically.
• Assist with report access or retrieval as requested.
• File documents following standard procedures, keeping medical records neat and organized.
• Attend daily interdisciplinary discharge rounds and maintain a log of potential discharges.
• Obtain the Advanced Directive List and Discharge Flag Report daily for safety huddles.
• Retrieve overdue lab specimen reports daily for staff distribution.
• Float hourly as needed to cover open unit secretary areas across inpatient units.
• Print lab slips during downtime procedures.
• Order, track, and file equipment paperwork such as Wound VACs and specialty beds/mattresses.
• Orient new staff members to all job responsibilities.
• Communicate pertinent patient care and general information to nursing staff.
• Perform all other related duties as assigned.

Qualifications and Requirements

High school diploma and at least one year of relevant experience or equivalent. Basic computer skills and knowledge of medical terminology are required.

Care New England Health System: Includes Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group. These organizations are leaders in medical research, attracting top specialists, and offering innovative health programs.

Americans with Disabilities Act Statement: Applicants and employees who become disabled must be able to perform essential job functions with or without reasonable accommodations.

EEOC Statement: Care New England is an equal opportunity employer, considering all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Ethics Statement: Employees are expected to act in accordance with organizational standards, policies, mission, vision, and values.