Undergraduate Admissions Administrator

Imperial College London; Greater London; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

41 days annual leave

Generous pension scheme

Flexible working policy from day one

On-site leisure facilities

Cycle-to-work scheme

Interest-free season ticket loan

Job summary

Imperial College London in London is seeking an enthusiastic Undergraduate Admissions Administrator to join our Education Office team, supporting applicants from application through enrolment. You will coordinate admissions activities, events, and outreach, collaborating with Admissions Tutors, Registry and staff to provide accurate information and a welcoming applicant experience.

This role offers the chance to develop expertise in admissions, higher education administration and event

Qualifications

• Experience of student administration within a higher education environment.
• Knowledge of UK higher education admissions processes, including UCAS.
• Experience supporting undergraduate admissions activities.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• A professional, customer‑focused approach when dealing with a diverse range of stakeholders.
• Strong Microsoft 365 skills, including experience with Excel, Word and Outlook.
• Experience of organising recruitment, outreach or student‑facing events.

Responsibilities

• Support all aspects of the undergraduate admissions process, including managing applications and recording admissions decisions.
• Act as a key point of contact for prospective students, applicants and their families, providing accurate and timely advice.
• Organise applicant open days, recruitment events and departmental visits.
• Recruit, coordinate and support student ambassadors involved in outreach and admissions activities.
• Produce admissions reports and analyse data to support decision‑making.
• Work with colleagues to ensure admissions communications and events are accessible and inclusive for all applicants.
• Coordinate welcome information for incoming students.
• Contribute to the wider activities of the Education Office, including support for examinations, student administration and departmental projects.

Skills

Student administration

UCAS knowledge

Undergraduate admissions

Organisational skills

Communication skills

Microsoft 365

Events organisation

Diversity and inclusion

Tools

Excel

Word

Outlook

Job description

Undergraduate Admissions Administrator Imperial College London•London, GB

The Department of Life Sciences at Imperial College London is seeking an enthusiastic and highly organised Undergraduate Admissions Administrator to join our dedicated Education Office team.

This is an excellent opportunity for an experienced administrator with knowledge of higher education admissions processes to play a key role in attracting and supporting outstanding students throughout the admissions cycle.

Working closely with Admissions Tutors, Registry colleagues, academic staff and student ambassadors, you will manage undergraduate admissions activities from application through to enrolment while helping to deliver exceptional applicant events and experiences.

In this varied and rewarding role, you will:

• Support all aspects of the undergraduate admissions process, including managing applications and recording admissions decisions.
• Act as a key point of contact for prospective students, applicants and their families, providing accurate and timely advice.
• Organise applicant open days, recruitment events and departmental visits.
• Recruit, coordinate and support student ambassadors involved in outreach and admissions activities.
• Produce admissions reports and analyse data to support decision‑making.
• Work with colleagues to ensure admissions communications and events are accessible and inclusive for all applicants.
• Coordinate welcome information for incoming students.
• Contribute to the wider activities of the Education Office, including support for examinations, student administration and departmental projects.

You will bring:

• Experience of student administration within a higher education environment.
• Knowledge of UK higher education admissions processes, including UCAS.
• Experience supporting undergraduate admissions activities.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• A professional, customer‑focused approach when dealing with a diverse range of stakeholders.
• Strong Microsoft 365 skills, including experience with Excel, Word and Outlook.
• Experience of organising recruitment, outreach or student‑facing events.

You'll become part of a supportive and collaborative Education Office within one of the world's leading universities. This role offers the opportunity to make a meaningful impact on the student experience while developing your expertise in admissions, higher education administration and event management.

• The opportunity to continue your career at a world‑leading institution and be part of our mission to use science for humanity.
• Benefit from a sector‑leading salary and remuneration package (including 41 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on‑site leisure facilities and cycle‑to‑work scheme.
• Interest‑free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various and resources to support your personal and professional .