UK Executive Assistant to VP Northen Europe

Exclusive Networks; Alton; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading technology company in Alton is seeking an experienced Executive Assistant to support the VP Northern Europe. This role involves managing complex schedules across multiple time zones, being the primary contact for stakeholders, and assisting with key projects. The ideal candidate has strong organizational and communication skills and proficiency in Microsoft Office. This position offers the opportunity to work in a dynamic environment and play a crucial role in ensuring effective communication at the leadership level.

Qualifications

• Experience as an EA to a senior executive within a global organization.
• Experience in complex international diary management and multi-point travel planning.
• Familiarity with handling sensitive and confidential information.

Responsibilities

• Be the point of contact for executives and external partners.
• Manage the VP’s schedule, appointments, and meetings.
• Coordinate complex domestic and international travel plans.

Skills

Organizational skills

Time management

Multitasking

Written English communication

Verbal English communication

Interpersonal skills

Tools

Microsoft Office

Job description

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UK Executive Assistant to VP Northern Europe, Alton

Client: Exclusive Networks

Location: Alton, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 40744f44f2c5

Job Views: 8

Posted: 12.08.2025

Expiry Date: 26.09.2025

Job Description:

About the role

We’re hiring an Executive Assistant to the VP Northern Europe! If you’re organized, proactive, and thrive managing complex schedules across multiple time zones, this role is for you. You’ll be the primary point of contact for internal and external stakeholders, providing dedicated one-to-one support, coordinating meetings and events, and assisting the senior leadership team with key projects. Join us to play a vital role in driving smooth operations and effective communication at the leadership level.

Responsibilities include:

• Being the point of contact for executives, employees, clients, and external partners.
• Managing and filtering communications, prioritizing conflicting needs.
• Handling high-priority matters proactively and efficiently.
• Working on deadline-driven projects to successful completion.
• Managing the VP’s schedule, appointments, and meetings.
• Arranging complex domestic and international travel plans, including flights, trains, taxis, hotels, and venues.
• Coordinating meeting agendas, creating management/client packs, and presentations.
• Performing various administrative tasks, including formatting information for internal and external communication, handling sensitive information, and digital filing.
• Handling confidential information with discretion.
• Consolidating expenses and processing them on the company portal.
• Using the HR system to approve holidays and liaising with HR as needed.
• Taking detailed minutes during meetings.
• Performing any other ad hoc tasks as required.

Qualifications and Experience | About You

The ideal Executive Assistant:

• Has experience working as an EA to a senior executive within a global organization.
• Is experienced in complex international diary management and multi-point travel planning.
• Possesses strong organizational, time management, and multitasking skills.
• Has excellent written and verbal English communication skills.
• Is proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Has strong interpersonal skills and can support the wider executive team independently.
• Is flexible and adaptable to changing priorities.
• Can handle sensitive and confidential information discreetly.

Preferred skills include additional languages such as French or German.

About the Company

Exclusive Networks is an Equal Opportunity Employer committed to diversity. We do not discriminate based on race, religion, gender, sexual orientation, disability, or other characteristics. Employment decisions are based on qualifications, merit, and business needs.

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