UK Assistant Company Secretary

SCOR; London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading company in the insurance sector is seeking a qualified Company Secretary to handle governance tasks and ensure compliance with legal requirements. The role encompasses scheduling meetings, preparing documentation, and liaising with stakeholders to maintain smooth operations. Ideal candidates will possess relevant certifications and several years of experience in company secretarial duties.

Qualifications

• Qualified as Company Secretary with the relevant certification.
• Several years of experience as Company Secretary Assistant or similar role.
• Experience with UK Companies House and Companies Act.

Responsibilities

• Schedule and manage Board and Committee meetings for SCOR entities.
• Draft agendas, resolutions, and minutes for Board and Committee meetings.
• Ensure compliance with UK legal and regulatory requirements.

Skills

Attention to detail

Organizational skills

Communication

Problem solving

Discretion

Team player

Resilience

Education

Qualification as Company Secretary from The Chartered Governance Institute

Tools

MS Office

Board management software

Job description

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The job holder will be responsible for carrying out all company secretarial tasks related to the regulated and non-regulated SCOR entities in the UK, in close collaboration with the Company Secretary, to ensure compliance with applicable legal and regulatory requirements. This involves independently liaising with numerous stakeholders in order to set up a large number of Board and Committee meetings, independently preparing the agendas, meeting packs and drafting resolutions for each of these meetings and taking minutes at various Board and (Board and Executive level) Committee meetings. The role will also involve ad hoc and annual filing to Companies House, as well as other adhoc Company Secretarial tasks.

Some of the key responsibilities of the role will be to :

• Responsible for scheduling (and re-arranging) all Board and Committee meetings for the regulated entities;
• Liaise with internal / external stakeholders in order to schedule the necessary meetings;
• Responsible for the preparation of Board and Committee meeting packs, via PDF and also via Meeting pack software;
• Independently draft Board and Board Committee agendas and draft resolutions, seek input from relevant stakeholders including SCOR-external Non-Executive Directors;
• Minute taking for various Board and/or Committee meetings and ensure that these are typed up, checked and circulated to the relevant parties in a timely manner.
• Minutes must reflect the legal and regulatory requirements of the SCOR entities, not least the implications of the FCA / PRA’s Senior Managers Regime (SMR);
• Respond to queries from internal stakeholders relating to Companies Act / Companies House requirements
• Ensure the various SCOR entities operate in full compliance with the relevant requirements of the Companies Act and other relevant Codes;
• Monitor changes in relevant legislation and make recommendations on action to be taken to remain in full compliance;
• Responsible for maintaining the Statutory records of the various SCOR entities;
• Independently review the governance arrangements in place and provide advice to the Company Secretary and / or Executive Management as necessary;
• Responsible for annual and adhoc reporting to Companies House;
• Responsible for keeping relevant SCOR internal / external databases current.

Required experience & competencies

Education

• Qualification as Company Secretary obtained from The Chartered Governance Institute (or equivalent body);

Experience

• Ideally several years work-experience as Company Secretary Assistant and/or Assistant Company Secretary;
• Some knowledge of insurance, ideally in a London Market environment;
• Experience of taking and typing up of minutes;
• Experience of company secretarial duties, including drafting agendas and resolutions, preparation of meeting packs
• UK Companies House filing experience
• Knowledge of UK Companies Act

Personal Competences

• Ability to independently self-organise to meet competing priorities; ;
• Strong attention to detail;
• Strong organisational skills and problem solving approach;
• Clear communicator (verbal and written). Must be able to write clearly and concisely;
• Ability to take in and process large amounts of information;
• Team player, committed to further learning;
• Positive, approachable and able to build good relationships;
• Trustworthy and understands the importance of absolute discretion;
• Curiosity - Appetite for learning and developing themself in their field.
• Resilience – Ability to work under pressure and to manage conflicts.
• Flexibility -Ability to quickly adapt to changes and new developments.
• Proficient with MS Office applications (Outlook, Word, Excel, PowerPoint).
• Proficient with Board management software/tools
• Willingness and ability to adopt or be involved in the development and implementation of new IT tools.