Trust EHCP Coordinator (FTC)

Swale Academies Trust; Sittingbourne; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

LGPS

Enhanced Maternity Pay

Salary Sacrifice AVC

Employee Referral Incentive

Training & Development

On-site Parking

Discounts at retailers

Job summary

Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA Level) to join our team. Working under the SEND Lead, you will provide administrative and operational support across primary and secondary Trust schools, focusing on EHCP requests and securing resources for pupils with complex needs.

You will audit backlogs, collate evidence from multiple agencies, draft applications, and submit robust EHCP requests.

Qualifications

• Proven EHCP application process experience.
• Experience compiling statutory assessment paperwork.
• Experience with children in learning environments.
• Knowledge of SEND Code of Practice and local authority processes.
• Excellent written communication; ability to draft legally defensible reports.
• Ability to manage multiple cases under deadlines.
• Willingness to travel across Trust sites; some virtual work possible.

Responsibilities

• Lead collection of evidence and submission of EHCNA requests across schools.
• Audit caseloads and redeploy across schools to clear backlogs.
• Act as central contact between SENCOs, staff, health professionals and external agencies.

Skills

Written communication

Organisational skills

Initiative

Flexibility

Collaboration with health pros

Education

GCSE English & Maths (C/4+)

Level 2 Diploma

Level 3 Diploma

HLTA standards literacy

Job description

• Term Time
• Start Date: January 2027

Fixed Term Contract (1 Year)

Start Date: January 2027

Interviews: 18th November 2026

Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA Level) to join our team. In this targeted capacity role, you will work under the direction of the Trust SEND Lead to provide crucial administrative and operational support across primary and secondary Trust schools.

You will focus on auditing existing SEND backlogs, collating multi-agency evidence, drafting applications, and submitting robust Education, Health and Care Plan (EHCP) requests to secure vital resources for pupils with complex needs

Key Responsibilities:

• Lead the collation of evidence, drafting and timely submission of EHCNA requests across designated schools.
• Audit existing caseloads and flexibly deploy across schools to tackle application backlogs where demand is highest.
• Serve as a central point of contact between school SENCOs, teaching staff, health professionals, and external agencies to gather essential assessment data.
• Maintain complete working knowledge of the SEND Code of Practice and local authority criteria to ensure legal alignment.

Key Requirements:

• GCSE English and Maths (or equivalent) at grade C/4 or above. Level 2 or 3 Diploma (or equivalent) and working at or towards HLTA professional standards.
• Proven experience navigating the EHCP application process and compiling statutory assessment paperwork.
• Experience working with children within a learning environment.
• Solid working knowledge of the SEND Code of Practice, local authority processes, and high-incidence SEND need types.
• Exceptional written communication skills for drafting precise, legally defensible reports. - Strong organisational skills, initiative, and the ability to manage multiple complex cases under strict statutory deadlines.
• Flexibility to adapt to different school environments and travel across Trust sites as required (although much of the work will be able to be completed virtually).

Full details of the requirements of the post can be found in the accompanying recruitment pack.

This is an exciting opportunity to join our school. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression.

We understand the importance of work-life balance and will give due consideration to requests for flexible working.

We are proud to be an inclusive employer and encourage applications from all qualified individuals.

Join us to benefit from:

• Local Government Pension Scheme – with a generous employer contribution
• Enhanced Maternity Pay
• Salary Sacrifice Shared Cost AVC (Additional Voluntary Contribution) Scheme
• Employee Referral Recruitment Incentive
• Access to training and development
• On-site Parking
• Discounts with local and national retailers, cinemas and restaurants
• Employee Assistance Programme – Wellbeing and advice
• Cycle to Work scheme

By applying for this position, you agree to Swale Academies Trust processing and storing your personal data for recruitment purposes. Candidate data will be stored securely for 6 months following the completion of the recruitment process, after which it will be permanently deleted. If you would like us to delete your details sooner, or to view our full Privacy Policy, please contact us at [e-mail]

Swale Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from ROA and will require an enhanced DBS disclosure

Swale Academies Trust schools will conduct an online check of shortlisted candidates in line with the Keeping Children Safe In Education guidelines.