TRUST ADMINISTRATOR

Maze Recruitment Services Limited; Lancashire; On-site; GBP 22,000 - 30,000; Full time

Job summary

Maze Recruitment Services Limited in Manchester City Centre is seeking a Trust Administrator to support the Tax and Estate Planning team with trust administration, record keeping, and client liaison. The role reports to two Partners and requires diligent handling of key dates and documents.

Candidates should be able to draft files, prepare reports for Trustees, and maintain accurate Trust accounts. Willingness to undertake STEP/MBL related training is welcomed, with opportunities for

Qualifications

• Experience is not essential; willingness to learn is valued.
• Strong attention to detail and ability to manage key dates.
• Ability to produce legal documents and maintain records.
• Proficient in Word, Excel and Teams.
• Willingness to attend courses on Trust Accounting and Taxation of Trusts (STEP/MBL).

Responsibilities

• Report to two Partners and provide administrative support to the Tax and Estate Planning department.
• Review existing records and maintain Trusts where the client is appointed as professional Trustee.
• Prepare and maintain accurate Trust Accounts and summaries of key points.
• Schedule annual review meetings with Trustees and advisers.
• Ensure compliance with TRS, FATCA/CRS and other regulatory requirements.

Skills

Teamwork

Attention to detail

Communication

Word

Excel

Teams

Record keeping

Deadline management

Education

STEP/MBL interest

Tools

Word

Excel

Teams

Job description

JOB TITLE: TRUST ADMINISTRATOR

LOCATION: Manchester City Centre

HOURS OF WORK: 9 am - 5. 30 pm Monday to Friday

BENEFITS: Excellent Benefits

Main Purpose of the role:

• Reporting to the Tax and Estate Planning Partners
• Providing administrative support to the Tax and Estate Planning department

JOB DESCRIPTION:

• Will report to two Partners
• Review existing records and maintain a record of Trusts where the client is appointed as a professional Trustee to help ensure that they are meeting their obligations as Trustees, keeping on top of key dates and offering excellent service to our Trust clients.
• Obtaining instructions from clients to offer ongoing Trust administration services as professional trustees.
• Acting on key dates by advising relevant fee-earners and contacting clients where necessary.
• Prepare and maintain accurate and up-to-date Trust Accounts, to include details of Trust assets and income & summaries of key points and events relating to the Trusts.
• Maintain copies of Trust documentation in an organised and easily accessible manner.
• Schedule annual review meetings with the Trustees, financial advisers and other relevant parties.
• Prepare file notes and resolutions of important Trustee decisions.
• Prepare reports to Trustees/clients to include annual Accounts and any recommendations or relevant changes to legislation.
• Ensuring that Trust assets are registered to the correct Trustees.
• Ensuring that other ongoing requirements are met, e.g. payment of regular policy premiums or insurance cover is in place
• Working closely with the Tax and Trusts Compliance Adviser to ensure that compliance and tax matters are dealt with as required, including:
• Registration and updates with the Trusts Registration Service (TRS)
• Registration and any filing of returns under the Automatic Exchange of Information (AEOI) - including FATCA / CRS returns
• Applying for Legal Entity Identifier (LEI) numbers where relevant
• Submission and filing of Trust tax returns, such as self-assessment tax returns (SA900), 60-day CGT Returns and inheritance tax returns (IHT100) and co-ordinating tax payments or liaising with accountants / relevant parties to ensure requirements are dealt with, including checking of returns to ensure they correspond with our records
• Ensuring any additional requirements for specialist Trusts are dealt with, such as Vulnerable Person's Elections or any Charity Commission requirements

PERSON SPECIFICATION:

• Willing to work as part of a team and communicate with clients, intermediaries and other fee-earners and partners in the team
• Experience is not essential - it is desired
• Good attention to detail
• Ability to understand the significance of key dates, such as tax deadlines, and to act quickly to deal with the required actions
• Can take initiative and make suggestions on next steps based on information available
• Can produce legal documents and use Word, Excel and Teams to produce documents and maintain records
• Willingness to attend courses (if not already) on Trust Accounting and Taxation of Trusts (e.g. STEP, MBL) and opportunity to work towards STEP qualification if appropriate