TRAVELLING PERSONAL ASSISTANT, FULL-TIME - Los Angeles, USA

Artemide Recruitment; California; On-site; USD 150,000 - 165,000; Full time

Job summary

A leading recruitment agency is seeking a highly organized and proactive Travelling Personal Assistant for an ultra-high-net-worth family in Los Angeles. The role involves managing complex schedules, travel logistics, and day-to-day life for a family with demanding needs. Candidates must have over five years of experience in personal assistance for UHNW clients, showcasing skills in lifestyle management, event planning, and intricate travel arrangements. The position offers a competitive salary, benefits, and the opportunity to work in a dynamic environment.

Benefits

2 weeks of Paid Time Off (PTO)

401(k) Plan

Discretionary Bonus

Private health insurance fully covered

Per diem of $50 for overnight travel

Qualifications

• Minimum of 5 years of experience as a personal assistant for a UHNW or VIP family.
• Experience with high-net-worth individuals (HNWIs).
• Ability to manage complex tasks and schedules.

Responsibilities

• Managing family’s schedules and complex travel arrangements.
• Handling a high volume of online orders and invoices.
• Coordinating health and beauty appointments for family members.

Skills

Lifestyle Management

Travel Coordination

Organizational Skills

Event Management

Job description

TRAVELLING PERSONAL ASSISTANT, FULL-TIME - Los Angeles, USA

Location:Los Angeles

Region:USA

Country:United States of America

State:California

Job Description:We are looking for a Senior Personal Assistant for a UHNW family. The ideal candidate has experience managing the busy lifestyle of a UHNWI and their children.

This fast-paced role requires a high level of commitment, suitable for someone who can manage upwards and handle all aspects of life with minimal direction. The ideal candidate will act like a lifestyle manager, planning 30 days in advance and understanding the intricate details of each day as they unfold. Experience with high-net-worth individuals (HNWIS) and families is essential, especially having worked for a woman with children and a busy private life to organise.

Position Requirements:

- Senior role
- Minimum of 5 years of experience as a personal assistant for an ultra-high-net-worth (UHNW) or VIP family
- Experience coordinating with the Head of Management (HM), Head of Security, junior PA, and Senior Butler
- Reporting directly to the HM and the principals

Travel Requirements:

- Willingness to travel with the family and plan trips to organise hotels and holidays, as well as extended stays at other homes worldwide (e.g., 3-4 weeks in London)
- Availability to work weekends, remain on-call, and work from home after hours as needed
- Standard workweek: 50 hours from Monday to Friday, with overtime paid for after hours and on weekends

Day-to-Day Responsibilities May Include:

- Managing the family’s schedules
- Handling a high volume of online orders
- Coordinating health and beauty appointments for family members
- Managing purchases, invoices, and expenses
- Assisting with complex travel arrangements, including staff travel, jets, yachts, etc.
- Overseeing children’s school and extracurricular activities
- Event management and coordination
- Booking restaurants and leisure activities
- Researching the latest trends (fashion, toys, etc.)
- Managing household inventories
- Maintaining contact lists

Specific Areas of Focus:

1. Lifestyle Management
- Professionally represent the family in correspondence, coordination, research, and planning
- Work closely with the family to understand and anticipate their needs
- Build relationships with vendors, frequented establishments, and family associates
- Maintain detailed calendars with notes on appointments, contact information, and directions
- Plan and execute small and large events (infrequently)
- Shop on behalf of the family, coordinate with stylists, manage returns, and assist in selling clothes through second-hand websites

2. Travel/Logistics:
- Plan complex travel arrangements and organise staff availability
- Oversee packing, prepare packing lists, and adapt to frequent changes
- Work with the local concierge to suggest and plan activities for the family during travel
- Maintain household inventory lists

3. Organisation:
- Ship items globally as needed
- Sell unwanted or unnecessary items
- Develop and maintain household inventories and stock levels

4. Financial Management:
- Keep meticulous records of all spending to provide to management and family accountants
- Conduct significant online shopping, ensuring the delivery, presentation, and return of all items

5. Record Keeping:
- Collaborate with the family’s doctors, schools, and service providers to maintain accurate records of medical, educational, and personal information
- Work with the family’s stylists to track clothing, jewellery, and art inventory when necessary

Employment Details:

- Status: Employed as a W-2
- Salary Range: $150,000 - $165,000 USD
- Benefits:
- 2 weeks of Paid Time Off (PTO)
- 6 days of Sick/Personal Time Off
- 401(k) Plan with single participation
- Discretionary Bonus
- Overtime is paid hourly after 50 hours
- Private health insurance is fully covered for the candidate
- Per diem of $50 for overnight travel, with travel and hotel or Airbnb expenses paid

This position calls for a highly organised and proactive individual who excels at managing complex tasks and developing strong relationships with family members and service providers.

Requirements:Day-to-day responsibilities will include, but not be limited to:

- Managing the family’s schedules
- Extremely high volume of online ordering
- Managing health and beauty appointments for family
- Managing purchases, invoices and expenses
- Assisting with extensive & complex travel - experience with advance staff travel, jets, yachts etc
- Managing children’s school activities and after school activities
- Events management & coordination
- Restaurant & leisure bookings
- Research into latest trends (fashion, toys, etc)
- Managing inventories
- Maintaining contact lists

Working Hours:50h x week - flexible hours + extra

Salary Offered:up to $150,000/165,000 per year DOE + bonus and benefits

Accommodation:NO

Start Date:ASAP