Travel Planning Assistant – Music Sector – £25k-£30k

Recruitment Avenue; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

An established industry player in the entertainment sector is seeking a Travel Planning Assistant to support artists with their travel needs. This exciting role involves booking travel and accommodations, creating detailed itineraries, and ensuring that each artist's preferences are prioritized. You will work closely with touring managers to coordinate schedules, manage travel logistics, and maintain high standards of confidentiality and organization. If you are passionate about music and travel, and possess excellent organizational and communication skills, this position offers a unique opportunity to thrive in a dynamic environment.

Qualifications

• High standard of ethics, outstanding organizational skills, and excellent attention to detail.
• Ability to prioritize tasks and work independently or as part of a team.

Responsibilities

• Book travel and accommodation for artists, ensuring individual preferences are met.
• Create itineraries, coordinate ground transportation, and manage artist schedules.

Skills

Organizational Skills

Interpersonal Communication

Data Entry Skills

Problem Solving

Attention to Detail

Self-Motivation

Time Management

Confidentiality

Ability to Multi-task

Goal Setting

Tools

Word

Excel

iCal

Mail

iPhone

Mac

Master Tour

Job description

Job Title – Travel Planning Assistant – Music Sector

Department/Sector – Travel

Job Location – London – Shoreditch

Salary – £25k-£30k

Our client is an international entertainment and music management company that was established ten years ago.

They are recruiting a travel planning assistant who will be maintaining the artist’s calendars and ensuring special attention is paid to artist’s preferences in terms of travel.

In the role you will be booking travel and accommodation for artists – again paying special attention to each artist’s individual preferences.

The role includes checking artists in online and coordinating boarding passes. Another part of the role is coordinating ground transportation including preferred cars.

Responsibilities

1. Creating itineraries
2. Live show advancing
3. Coordinating set times and making sure enough time is allocated for each leg of each journey
4. Discussing running order of each show with managers
5. Working closely with touring managers and coordinating sound checks with artists
6. Scheduling interviews with artists at shows
7. Arranging buy outs for dinners
8. Sorting artist visas and having general awareness of the countries visas are needed
9. Passports – making sure all artist and crew passports are in date, and coordinating renewal and second passports
10. Knowledge of simple PNL and budgets
11. Using touring app Master Tour as and when needed

Key Attributes

1. High standard of ethics and confidentiality.
2. Outstanding organisational skills.
3. Good interpersonal, written, and oral communication skills.
4. Accurate data entry skills and keen attention to detail.
5. Excellent knowledge of Word/Excel/iCal/Mail/iPhone/Mac.
6. Ability to self-motivate.
7. Ability to prioritise and have a sense of urgency.
8. Ability to derive, set, and achieve goals and timelines.
9. Ability to exercise balanced judgment, show initiative and be proactive.
10. Proven ability to prioritise workflow and multi-task.
11. Work well independently and as a team member.
12. Ability to examine documents for accuracy and completeness.
13. Ability to problem solve.
14. Willingness to travel.