Travel Manager

Havas Worldwide London Ltd; London; On-site; GBP 50,000 - 80,000; Full time

Job summary

Havas Worldwide London Ltd is seeking a Travel Manager responsible for the improvement of travel processes. The ideal candidate will have substantial experience in travel management, excellent communication and negotiation skills, and the ability to work in a matrix organization. This full-time role offers opportunities for remote work and some travel to meet suppliers.

Benefits

Options for remote work

Equal Opportunity Employer

Qualifications

• Proven work experience as a Travel Manager.
• Knowledge of international travel regulations, customs, and currencies.
• Excellent communication (oral and written) and negotiation skills.
• Working knowledge of MS Office software.
• At least 5 years’ professional experience in Travel management context.

Responsibilities

• Coordinate the travel process for the Group.
• Plan, organize, and implement travel plans.
• Ensure compliance with corporate travel policies.
• Monitor travel spending and identify savings opportunities.

Skills

Communication skills

Negotiation skills

Analytical skills

Customer-oriented approach

Problem-solving skills

Education

High school diploma or equivalent; bachelor’s degree preferred

Tools

CONCUR

MS Office

Job description

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The Travel Manager is responsible for the improvement of the Travel process in Havas. You will be the single point of contact for the Group. You'll be coordinating the different parties involved in the process (HR, Indirect Purchasing, IT, and Finance).

The travel manager is responsible for planning, organizing, and implementing travel plans. Travel manager is responsible for cost management, ensuring safety and comfort of the travelers, and make sure all travel operations run smoothly.

Job Responsibilities:

Constantly looking for travel spend reduction opportunities in coordination with IdP (in charge of negotiation)

Monitor spends in CONCUR / BCD Reports (by supplier, by entity, trends, …) with IdP commodity buyer,

Identify savings opportunities for further IdP negotiation,

Monitor KPI and actual billing from CONCUR and Self Booking Tool providers (BCD).

Ensure better compliance vs global policy from Havas employees

Develop and implement corporate travel policies,

Define and execute data analytics based on actual data to track deviances vs policy,

Communicate with organization management results analysis on main issues,

Coordinate internal control and internal audit, when necessary,

Push in all Havas agencies for digitalization (no more paper) when possible.

Push for continuous process improvement and standardization

Ensure CONCUR is widely used (no local tools),

Promote a core model for all Havas agencies,

Reduce cash advance as much as possible,

Work with IT to automate interfaces master data synchronization,

Ensure CONCUR core model is consistent

Provide advice on travel documents, insurance,

Propose updates of local Travel Policy for HR and Finance validation

support Q&A on Global / Local Travel Policy

propose changes

manage validation by HR

update communication tool in Havas with best practices and Q&A

Point of contact with travel suppliers:

Point of contact for CONCUR and Travel Management company (BCD and other TMC’s)

Inform travelers of CONCUR, BCD & TMC’s warning messages / alerts

Maintain with CONCUR and BCD & other TMC’s list of critical blocking point

Ensure compliance with procedures and service quality,

Stay informed about travel industry trends and best practices,

Stay updated through workshops, seminars, and industry conferences.

Point of contact with travelers and travel arrangers:

Collect complaints, travel problems and find solutions with suppliers,

Ensure compliance with procedures and service quality,

Assist Travelers and travel arrangers,

The ideal candidate has

Proven work experience as a Travel Manager

Knowledge of international travel regulations, customs and currencies

Knowledge of T&E reporting and processing

Working knowledge of MS Office software

Excellent communication (oral and written) and negotiation skills

Well-organized and reliable

An analytical mind with strong business acumen

Customer-oriented approach

High school diploma or equivalent; bachelor’s degree is preferred

At least one professional experience in an advertising / communication context

At least 5 years’ professional experience in Travel management context

Focus on rigor, analytical skills

Strong ability to communicate across global / local organization

Ability to work in a matrix organization in Shared Services, Finance, Purchasing and HR functions

Responsiveness and problem resolutions skills

Experience in CONCUR is a real plus

English language mandatory (French is a plus)

Additional Information

Job Title: Travel Manager

Work Environment: Office setting with options for remote work. Some travel may be required for meetings with travel suppliers.

Reporting Structure: Reports to the Global Travel Manager.

Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.

Location: London

Employment Type: Full-time

Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

#LI-AC2

Contract Type :

Permanent

Description

:

The Travel Manager is responsible for the improvement of the Travel process in Havas. You will be the single point of contact for the Group. You'll be coordinating the different parties involved in the process (HR, Indirect Purchasing, IT, and Finance).

The travel manager is responsible for planning, organizing, and implementing travel plans. Travel manager is responsible for cost management, ensuring safety and comfort of the travelers, and make sure all travel operations run smoothly.

Job Responsibilities:

Constantly looking for travel spend reduction opportunities in coordination with IdP (in charge of negotiation)

Monitor spends in CONCUR / BCD Reports (by supplier, by entity, trends, …) with IdP commodity buyer,

Identify savings opportunities for further IdP negotiation,

Monitor KPI and actual billing from CONCUR and Self Booking Tool providers (BCD).

Ensure better compliance vs global policy from Havas employees

Develop and implement corporate travel policies,

Define and execute data analytics based on actual data to track deviances vs policy,

Communicate with organization management results analysis on main issues,

Coordinate internal control and internal audit, when necessary,

Push in all Havas agencies for digitalization (no more paper) when possible.

Push for continuous process improvement and standardization

Ensure CONCUR is widely used (no local tools),

Promote a core model for all Havas agencies,

Reduce cash advance as much as possible,

Work with IT to automate interfaces master data synchronization,

Ensure CONCUR core model is consistent

Provide advice on travel documents, insurance,

Propose updates of local Travel Policy for HR and Finance validation

support Q&A on Global / Local Travel Policy

propose changes

manage validation by HR

update communication tool in Havas with best practices and Q&A

Point of contact with travel suppliers:

Point of contact for CONCUR and Travel Management company (BCD and other TMC’s)

Inform travelers of CONCUR, BCD & TMC’s warning messages / alerts

Maintain with CONCUR and BCD & other TMC’s list of critical blocking point

Ensure compliance with procedures and service quality,

Stay informed about travel industry trends and best practices,

Stay updated through workshops, seminars, and industry conferences.

Point of contact with travelers and travel arrangers:

Collect complaints, travel problems and find solutions with suppliers,

Ensure compliance with procedures and service quality,

Assist Travelers and travel arrangers,

Propose travel trainings

The ideal candidate has

Proven work experience as a Travel Manager

Knowledge of international travel regulations, customs and currencies

Knowledge of T&E reporting and processing

Working knowledge of MS Office software

Excellent communication (oral and written) and negotiation skills

Well-organized and reliable

An analytical mind with strong business acumen

Customer-oriented approach

High school diploma or equivalent; bachelor’s degree is preferred

At least one professional experience in an advertising / communication context

At least 5 years’ professional experience in Travel management context

Focus on rigor, analytical skills

Strong ability to communicate across global / local organization

Ability to work in a matrix organization in Shared Services, Finance, Purchasing and HR functions

Responsiveness and problem resolutions skills

Experience in CONCUR is a real plus

English language mandatory (French is a plus)

Additional Information

Job Title: Travel Manager

Work Environment: Office setting with options for remote work. Some travel may be required for meetings with travel suppliers.

Reporting Structure: Reports to the Global Travel Manager.

Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.

Location: London

Employment Type: Full-time

Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

#LI-AC2

Contract Type :

Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.