Travel & Expenses Assistant

Warner Music Group; London; On-site; GBP 10,000 - 40,000; Full time

Job summary

Join a dynamic team at a leading global music company as a Travel & Expenses Assistant. In this role, you will provide essential support for expense processing and auditing, ensuring compliance with company policies while fostering relationships across teams. This position offers a unique opportunity to contribute to a vibrant culture of creativity and collaboration, where your insights can lead to cost-saving initiatives and enhanced efficiency. If you're a proactive problem-solver with a strong work ethic, this is your chance to shine in a fast-paced environment that values diversity and inclusion.

Qualifications

• Experience in expense processing and auditing preferred.
• Knowledge of SAP and Concur is advantageous.

Responsibilities

• Monitor and analyze expense reports for duplicates.
• Coordinate reimbursements and ensure compliance with policies.
• Compile period-end reports for trend analysis.

Skills

Expense Processing

Audit Skills

Analytical Skills

Communication Skills

Multi-tasking

Education

Experience in a similar role

Tools

SAP

Concur

Job description

Travel & Expenses Assistant

Travel & Expenses Assistant

Apply remote type On Site locations GBR - 27 Wrights Lane - London time type Full time posted on Posted 2 Days Ago time left to apply End Date: February 17, 2025 (30+ days left to apply) job requisition id R-024397

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:

• Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.

• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.

• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sex or sexual orientation, race, ethnicity, religion or belief, disability, and any other protected characteristic or identity.

Your role:

The Travel & Expense (T&E) Analyst will provide high-quality, end-to-end support for expense processing, audit, business travel and corporate card administration.

Here you’ll get to:

• Monitor and analyse reports to identify duplicate expenses entered by employees
• Coordinate with employees for reimbursements to the company
• Audit reports to verify whether supporting documentation is in compliance with expense line
• Compile period-end reports (Concur, Credit Card Company, Corporate Budget) to conduct trend analysis and budget to actual comparison for T&E
• Process all checks for reimbursements to the company, including personal charges, and cash advances
• Assist with answering general end user inquiries through ticket-based portal
• Coordinate and lead training sessions for end user training on profile set up, travel, expense, reporting etc.
• Build relationships with business finance teams to promote transparency of T&E spend
• Participate in ad hoc projects in other areas as needed
• Identify cost reduction opportunities based on spend activity
• Complete expense audits and action user inquiries in a timely manner
• Ensure compliance with in-policy rates for travel bookings
• Ensure global and local T&E policies are adhered to, rejecting any claims that do not meet reimbursement criteria

About you:

• Previous experience in a similar role preferred
• Knowledge of SAP and Concur is preferred
• Strong work ethic and a self-starter who proactively seeks out new solutions
• Ability to multi-task and prioritize projects working well under pressure

About us:

As the home to Asylum, Atlantic, East West, Elektra, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics