Travel & Expense (T&E) Administrator - 12-month Fixed Term Contract

KLA-Belgium; Newport; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Annual bonus scheme

Flexible working arrangements

Travel opportunities

Job summary

KLA is expanding its Shared Service Centre in Europe. This 12-month fixed-term role as a T&E Accounts Administrator focuses on auditing travel and expense submissions, resolving queries, and supporting payments for 11 European entities.

You will be part of a small team driving efficient financial operations and ensuring policy compliance. The role offers flexible working arrangements and occasional travel, including potential visits to the United States.

Qualifications

• Experience in transactional finance environment or SSC/GBS setup preferred.

Responsibilities

• Audit travel and expense submissions in line with travel policy and controls.
• Support payment runs according to monthly schedule for connected entities.
• Assist with month-end and year-end closing activities and financial reporting.

Skills

SAP experience

Excel

Attention to detail

Communication skills

Teamwork

Time management

Problem solving

Proactive

Education

AAT qualification (advantageous)

Tools

SAP ERP

Chrome River

Concur

Job description

To make electronics, you need chips, wafers, transistors, reticles, and... To make these, you must see, test and manufacture them at scale—faster and better than ever before. That's where KLA comes in. Whether you're early in your career or an experienced professional, you'll solve complex challenges, work alongside brilliant minds and help shape the future of technology. Group/Division KLA is known for its high-performing business model. Our Finance organization, comprised of Operations and Corporate Finance teams, delivers expert guidance to develop and execute sound business practices. Operations Finance teams use analytics, modeling and data tracking to shape business decisions. Corporate Finance's spectrum of services includes internal and external financial reporting, accounting, taxes, industry analysis, benchmarking, internal audits, and merger and acquisition support.

What You'll Do In this role, you will play a key part in advancing business priorities by delivering high-impact work across your area of expertise. KLA is a world-leading technology company with a global presence and a commitment to innovation and operational excellence. Our Shared Service Centre (SSC) in Newport currently provides transactional finance services to 10 European entities and is on an exciting journey to expand its global scope, transitioning towards a Global Business Services (GBS) model over the next four to five years.

The opportunity This 12-month fixed-term role will support the expansion of the SSC Europe. As a T&E Accounts Administrator, you will be responsible for the timely and accurate audit of travel and expense submissions, employee queries and as required support payment activities. You will join a 3-person T&E team that currently supports 11 European entities.

ROLE PURPOSE: Deliver accurate, policy-compliant T&E audit and payment support while providing a responsive service to employees and stakeholders.

Key responsibilities

• Audit travel and expense submissions in line with KLA travel policy and established control requirements.
• Respond promptly and professionally to queries from internal and external stakeholders regarding financial transactions.
• Support payment runs in line with the monthly schedule for supported entities.
• Support month-end and year-end closing activities.
• Assist with the preparation of financial reports and statements.
• Ensure discrepancies are investigated and resolved promptly.
• Maintain employee data in accordance with data protection procedures.
• Collaborate with colleagues and other departments to support smooth financial operations.
• Participate in training and knowledge-sharing activities to build capability across the team.
• Undertake other duties that fall within the SSC T&E remit.
• Ability to travel to support New Expense System Deployment.

Skills and experience

• Experience of ERP systems, preferably SAP.
• Essential to have prior experience of using a travel and expense platform such as Chrome River, Concur or SAP.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail, with a high level of accuracy in data entry and financial reporting.
• Clear and effective communication and interpersonal skills.
• Excellent organisation and time-management skills.
• Ability to work independently and as part of a team, using initiative to solve problems and support colleagues.
• A proactive approach to work and continuous improvement.
• A positive, customer-focused attitude.

What we offer

• A competitive salary and benefits package, including an annual bonus scheme linked to achievement of personal objectives.
• Flexible working arrangements.
• A supportive and collaborative working environment.
• Occasional domestic and international travel, including to the United States, may be required as part of this role.

Minimum Qualifications

• Previous experience in a transactional finance team is preferable.
• AAT would advantageous.

About KLA

We provide advanced inspection tools, metrology systems, process solutions, and computational analytics that make electronics possible, tackling complex challenges. From electron and photon optics to machine learning and data analytics, we seek perfection at the most fundamental level of matter in the universe. If you want to make electronics that push industries forward and make the world a better place, join us.

Use of AI Statement

At KLA, our interviews seek to understand your individual skills, problem-solving approach and authentic thinking. To ensure a fair and consistent evaluation, the use of AI, recording tools or other technologies to generate, suggest or provide responses during interviews—whether virtual or in person—is not permitted unless explicitly approved in advance as part of a reasonable accommodation or invited by the interviewer. Use of these tools may interfere with our ability to evaluate your individual qualifications and affect your candidacy. KLA is committed to advancing innovation through responsible AI, and we value candidates who share this mindset. We offer a competitive, family friendly total rewards package. We design our programs to reflect our commitment to an inclusive environment, while ensuring we provide benefits that meet the diverse needs of our employees. KLA is proud to be an equal opportunity employer. We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

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