Travel Coordinator

McLaren Automotive Limited; Woking; On-site; GBP 26,000 - 38,000; Full time

Job summary

McLaren Racing’s Travel Department seeks a Travel Coordinator to deliver efficient, cost-effective travel for race teams and staff attending events. You’ll coordinate international travel, covering flights, accommodation, car rental, transfers, itineraries, passports and visas.

You’ll spend time booking groups, assist with ad hoc travel, manage visas, use GDS (Sabre) for flights, and generate itineraries. Strong negotiator who can drive supplier cost savings.

Qualifications

• Experience working on events/travel for large groups.
• Experience with group or published fare flights.
• Experience coordinating group hotel bookings and rooming lists.
• Experience arranging group or individual car rental.
• Ability to create and maintain itineraries for multiple events.
• Competent use of Microsoft packages.

Responsibilities

• Coordinate bookings for flights, hotels, car rental and transfers for event attendees.
• Assist with ad hoc business travel requests as needed.
• Manage passports and visa applications for all series.
• Book flights via GDS (Sabre) and group airline fare bookings.
• Produce accurate travel itineraries for attendees.
• Negotiate group deals with suppliers to obtain best rates.
• Benchmark suppliers and seek cost savings where possible.
• Liaise with travel partners and suppliers such as our Travel Agent.
• Handle post-event invoicing and reconciliation.
• Support wider team and organisation with other tasks.

Skills

Events travel experience

Group fare flights

Group hotel bookings

Group car rental

Itinerary creation

Microsoft Office

Tools

Microsoft Office

Job description

Join McLaren Racing’s Travel Department as a Travel Coordinator supporting the efficient and cost-effective delivery of travel arrangements for race teams and support staff attending TPC, Heritage, non-F1 and commercial events.

Working within a friendly, motivated and busy team, you will coordinate complex international travel requirements and help provide the best possible travel experience. Your responsibilities will span flights, accommodation, car rental, transfers, itineraries, passports and visa applications

Principal Accountabilities:

As part of the role you could be spending your time:

• Managing the booking of flights, hotels, car rental and transfers for groups of people attending events for TPC and Heritage Events
• Assisting with ad hoc business travel requests
• Passport management and visa applications for all series
• Booking of flights via GDS (Sabre) alongside making group airline fare bookings
• Producing accurate travel itineraries that are circulated to all attendees
• Negotiating group deals with suppliers so that McLaren gets the best possible rate
• Bench-marking suppliers and showing cost saving across bookings where possible
• Managing working relationships with travel partners/suppliers such as our Travel Agent
• Post-event invoicing and reconciliation
• Supporting the wider team, and organisation, with other tasks where required

Company Description

High performance isn't a given. It’s built on standards.
Standards that have driven McLaren for over 60 years.
And if you’re ready for the challenge, that standard is yours to own.
Burning enthusiasm. Constant improvement. The thrill in the pursuit of better.
That’s how we build a legacy. And how you build a career here.
Because racing isn’t just something we do. It’s who we are.
We are racers.
Are you?

Qualifications

To join our race for performance, you’ll ideally have an events or travel background with demonstrable experience within all or several the following:

• Working on events/travel for large numbers of people at once
• Group or published fare flights
• Group hotel bookings and rooming lists
• Group and or individual car rental
• Accurate creation and maintenance of itineraries for multiple events
• Competent use of Microsoft packages

Additional Information

Success in racing comes from bringing together talented people with different skills, perspectives and experiences. We're committed to building an inclusive environment where everyone feels supported and empowered to deliver their best work.

Every role has the potential to drive high performance. You'll be part of a team united by a shared ambition to push boundaries and embody our racing mindset. We invest in our people through opportunities to develop and grow, creating an environment where individuals and teams can thrive.
Alongside a range of wellbeing initiatives and development opportunities, we're committed to helping you build a rewarding career and make your mark at McLaren Racing.