Travel Administrator – Base Admin Office

Mitie Cleaning & Hygiene Services; Chippenham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading facilities management company is seeking an Administrator to manage travel bookings and personnel administration at MoD Lyneham. The ideal candidate will possess strong organizational and communication skills, experience in administration, and the ability to handle changing demands. This full-time role operates Monday to Friday, with a competitive salary and various employee benefits.

Benefits

Financial wellbeing assistance

Flexible lifestyle benefits

High street discounts

Cycle-to-work scheme

Enhanced pension contributions

Training and development opportunities

Qualifications

• Administration experience with excellent organizational skills and a high degree of integrity.
• Proven track record of delivering quality administration and service with customer facing experience.
• Persuasive and credible verbal and written communicator.
• Conversant with MOD personnel administration applications and systems (desirable).

Responsibilities

• Provide a dedicated focal point for personnel administration.
• Arrange travel utilising an online booking system.
• Maintain budgetary related information.
• Ensure compliance with Health and Safety and GDPR regulations.

Skills

Organizational skills

Customer service

Communication

IT literacy

Proactive approach

Education

Good standard of education

Tools

MS Office

Job description

Better places, thriving communities.

Location: MOD Lyneham

Salary: £24,637.57

Job Overview

Based as part of the Base Admin Office team at MoD Lyneham, this role provides a dedicatedday-to-day focal point for thetravel requirements of the Armed Forces (predominantly the Army). Arranging a wide range of travel requirements and utilising an online booking system. Regular liaising with booking companies, co-ordinators and budget holders. There is the potential to rotate through various elements ofprofessionalresponsibilitieswhen required to meet the needs of the business. Training will be provided, whereappropriate.

Main Duties

• Provide adedicatedday-to-day focal point for thepersonnel administration, including direct customer interfaces and liaison with co-ordinators and line managers.
• Arrange travel utilising an online booking system, and liaising with booking companies, co-ordinators, budget holders and travellers.
• Collate and maintain budgetary related information, ensuring the most cost-effective means of travel is booked.
• Maintain and protect personnel related data.
• Data input through various systems.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other staff.
  
  

What We Are Looking For

The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels. In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity. Pro-active and persuasive when required and responsive to the changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated. The individual will be reliable and well presented, giving a positive image of MITIE company values.

In addition, the following is needed.

• Administration experience with excellent organisational skills and a high degree of integrity.
• Proven track record of delivering quality administration and service with customer facing experience.
• Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
• IT literate with a good working knowledge of MS Office applications.
• Conversant/knowledge of MOD personnel administration applications and systems (desirable).
• Conversant/knowledge of MOD travel policy and systems (desirable).
• Proactive approach and the ability to embrace and lead on change.
• Ability to manage short notice changes to requirements and deadlines.
• Good standard of education.
  
  

Additional Information

MOD security clearance and DBS Standard required (Proof of right to work in UK essential)

The Contract operates a 37.5 hour working week between the hours of 0800 and 16:30 Mon to Fri only.

Required To Wear Approved Company Work Wear.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Harnaik Sahdra at [e-mail].

Since 1987, Mitie’s 76,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

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