Transport Planning Administrator

www.findapprenticeship.service.gov.uk - Jobboard; United Kingdom; On-site; GBP 32,000; Full time

Job summary

A logistics company is seeking a Transport Planning Administrator in Ford, West Sussex. This role involves logistics planning, route scheduling, and compliance oversight. The ideal candidate will demonstrate strong organisational skills, knowledge of transport regulations, and the ability to make quick decisions under pressure. Benefits include an Employee Assistance Program and on-site parking.

Benefits

Employee Assistance Program

Company discount scheme

On-site parking

Qualifications

• Proven ability to think quickly and make sound decisions under pressure.
• Strong organisational skills and attention to detail.
• Self-motivated and capable of working independently and collaboratively.

Responsibilities

• Develop and manage daily route plans using transport planning software.
• Liaise with drivers to communicate planned routes and respond to real-time changes.
• Monitor and adjust plans to accommodate urgent requests, delays, or vehicle availability.

Skills

Logistics planning

Quick decision making

Organisational skills

Transport regulations knowledge

Proficiency in Microsoft Office Suite

Tools

Transport management systems

Job description

Transport Planning Administrator
Working Hours: Monday to Friday, 8:00 AM – 5:00/6:00 PM
On-Call: Participation in an on-call phone rota
Location: Ford, West Sussex
Salary: £32,000 per annum plus on call premium £1500 per annum
Reports To: Transport Manager
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Job Purpose
The primary focus of this role is logistics planning, ensuring efficient and effective route scheduling and coordination with drivers to maintain high operational standards. The secondary focus is transport compliance, supporting vehicle maintenance, driver documentation, and defect reporting. The successful candidate will be a quick thinker, able to adapt to changing circumstances and remain calm under pressure.
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Key Responsibilities
Planning (Primary Role)
• Develop and manage daily route plans using transport planning software.
• Liaise with drivers to communicate planned routes and respond to real-time changes.
• Monitor and adjust plans to accommodate urgent requests, delays, or vehicle availability.
• Manage driver holidays and sickness to ensure adequate coverage and continuity.
• Utilise agency staffing where necessary to cover additional business needs.
• Participate in the on-call rota to handle out-of-hours transport issues.
Compliance (Secondary Role)
• Oversee and rectify reported vehicle defects promptly.
• Make informed decisions regarding Vehicle Off Road (VOR) status.
• Book and coordinate vehicle maintenance with approved service providers.
• Maintain accurate maintenance and compliance records.
• Raise and manage purchase orders for transport-related services and parts.
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Personal Specifications
• Proven ability to think quickly and make sound decisions under pressure.
• Calm, adaptable, and resilient in a fast-paced environment.
• Strong organisational skills and attention to detail.
• Knowledge of transport regulations is essential.
• Experience with transport management systems is beneficial.
• Proficient in Microsoft Office Suite.
• Self-motivated and capable of working independently and collaboratively.
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Company Benefits
• Employee Assistance Program
• Company discount scheme
• On-site parking