Transport Planning Administrator

Beauparc; Leeds; On-site; GBP 22,000 - 28,000; Full time

Job summary

Panda in Leeds is seeking a Transport Planning Administrator to support the daily coordination of drivers, vehicles and customer requirements, helping collections and deliveries run safely and efficiently. The role requires excellent organisational skills, meticulous attention to detail, and clear, proactive communication with drivers, customers and colleagues to adapt to changing plans.

You will maintain transport records, prepare driver manifests and route sheets, monitor performance data and

Qualifications

• GCSE English and Maths at grade C/4 or higher.
• Proficient IT skills including Outlook and Excel.
• Ability to handle large volumes of information accurately.
• Strong organisational skills and attention to detail.
• Clear communication with drivers, customers and colleagues.
• Flexible to respond to changing operational needs.

Responsibilities

• Support daily planning by allocating drivers, vehicles and work.
• Monitor routes and flag delays, communicating changes to drivers.
• Update transport planning records and close jobs once completed.
• Prepare driver manifests, route sheets and transport paperwork.
• Handle telephone and email enquiries and provide updates.
• Monitor driver hours, vehicle defects, MOTs and servicing.
• Record accidents and incidents in line with procedures.
• Raise purchase orders and maintain filing systems.
• Compile fuel, vehicle utilisation and KPI data.
• Coordinate with planners, drivers, workshops and Customer Services.

Skills

Administration experience

GCSE English & Maths

IT skills: Outlook & Excel

Attention to detail

Communication skills

Organisational skills

Flexibility

Education

GCSE English & Maths

Tools

Microsoft Outlook

Excel

Job description

About the Role

Transport Planning Administrator

Location: Leeds
Department: Logistics
Hours:40 hours per week, with flexibility to support operational requirements

Keep our vehicles moving, our records accurate and our customers informed.

Panda is looking for a Transport Planning Administrator to join our logistics team in Leeds. You’ll support the daily coordination of drivers, vehicles and customer requirements, helping collections and deliveries run safely and efficiently.

This is a role for someone who enjoys keeping a busy operation organised. You’ll need to stay on top of the detail, communicate clearly and respond quickly when plans change.

What you’ll do

• Support daily planning: Help Transport Planners allocate drivers, vehicles and work, supporting efficient routes and effective use of resources.
• Keep track of progress: Monitor routes throughout the day, flag delays and service issues, and communicate changes to drivers.
• Maintain accurate systems: Update transport planning records, ensuring jobs are recorded correctly and closed once completed.
• Manage transport paperwork: Prepare driver manifests and route sheets, process delivery and waste transfer notes, and maintain vehicle and driver records.
• Keep customers informed: Handle telephone and email enquiries, provide collection and delivery updates, and help resolve or escalation service queries.
• Support transport compliance: Help monitor driver hours, working time requirements, vehicle defects, MOTs and servicing schedules, recording and escalating issues promptly.
• Maintain safety records: Record accidents, incidents and near misses in line with company procedures, supporting Operator Licence requirements, DVSA regulations and safe working practices.
• Provide administrative support: Raise purchase orders, process supplier documentation and maintain organised filing systems.
• Support performance reporting: Compile fuel, vehicle utilisation and KPI data to help the team monitor service, efficiency and costs.
• Work across the operation: Coordinate with planners, drivers, workshops, Customer Services and Operations, supporting colleagues during absences and busy periods.

What you’ll bring

• Previous administration experience in a transport, logistics or operational environment.
• GCSE Grade C/4 or above, or equivalent, in English and Maths.
• Good IT skills, particularly Microsoft Outlook and Excel.
• Experience handling large volumes of information accurately.
• Strong organisation and attention to detail, with the ability to prioritise competing tasks and meet deadlines.
• Clear communication skills and a professional, helpful approach to drivers, customers and colleagues.
• A dependable, proactive approach, with the flexibility to respond to changing operational needs.

Useful additional experience

• Experience using transport planning or fleet management systems.
• Experience in waste management.
• Knowledge of UK geography and route planning.
• Understanding of Operator Licence requirements, driver hours legislation and transport compliance.
• A transport or logistics qualification, CPC qualification or relevant transport training.
• Data analysis and reporting skills.

About Us

We are Panda. We value waste.

We’re in the business of waste management but that doesn’t just mean collecting bins. Behind every collection is a passionate team of people finding smarter, safer, and more sustainable ways to recycle and repurpose materials that would otherwise go to waste.

Over the past 30 years, Panda has grown into a leading resource recovery business, bringing together almost 3,000 people across multiple brands, united by a shared vision and strong values. While our operations are diverse, our purpose is clear: to protect our people, support our customers, and create positive impact for the communities and environments we serve.

At Panda, people are at the heart of everything we do. We work as one team, combining different skills, experiences, and perspectives to achieve shared goals. We care for each other’s wellbeing, encourage development, and support growth because we know we’re stronger together.

We expect excellence in how we operate. High standards, bold thinking, and continuous improvement drive our passion for innovation. We challenge the ordinary, put safety first, and embrace new ideas while delivering practical, cost-effective solutions that move our business forward.

We own what we do. From day-to-day tasks to major projects, we take pride in our work and responsibility for the outcome. We don’t walk past problems we address them together. Our expertise, reliability, and care reflect who we are and the difference we make.

And above all, we act with trust and integrity. Trust is built through open communication, honesty, and accountability. It allows us to move quickly, make confident decisions, and deliver results — knowing our people are empowered to do the right thing.

Our journey depends on talented, committed people who want to make an impact.

Take the first step and join us on the journey.

Panda is committed to attracting and retaining a skilled and diverse workforce that reflects the communities in which we operate and the people we serve.
(DE&I Policy Statement)