Transport Planner

Kinaxia Logistics; Rugby; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Life Assurance

Pension

Full Uniform and PPE

Onsite Parking

Employee Assistance Programme

Loyalty Awards

Employee discounts across brands

Job summary

Kinaxia Logistics in Rugby is recruiting a Transport Planner to plan and execute cost-efficient collection and delivery schedules, aligning with business objectives and service targets.

You will manage vehicle and driver allocations, coordinate with the Workshop, and communicate plans to maintain high customer service levels. The role emphasises team collaboration, safety, and continuous improvement.

Qualifications

• Knowledge of Highway Code, EU tachograph, Working Time Regulations, and Road Transport Regulations.
• Experience in transport operations planning and systems.
• Ability to demonstrate and apply company values: Safe, Talented, Attentive, Reliable.

Responsibilities

• Plan and execute collection and delivery schedules using cost-efficient methods.
• Coordinate with Workshop to ensure vehicle availability.
• Allocate drivers, vehicles and trailers, and manage backloads.
• Share plans with transport team and maintain customer service levels.
• Manage staffing, including agency staff, to meet daily plans.
• Communicate with customers, provide handovers to relevant departments.
• Process customer bookings; provide rates and quotes.
• Contribute to continuous improvement and health and safety compliance.
• Maintain general housekeeping and a safe working environment.

Skills

TMS knowledge

Fleet planning

Staff scheduling

Communication

Health & safety

Problem solving

Geographical knowledge

Tools

TMS software

Job description

Kinaxia are looking to recruit a Transport Planner to join their team at their site in Rugby. The role of the Transport Planner will be to plan and execute collection and delivery schedules via the most cost-efficient means, in line with the business objectives, customer service levels and current legislative requirements.

• Monday - Friday
• Additional benefits:
• Life Assurance
• Pension
• Full Uniform and PPE
• Onsite Parking
• Employee Assistance Programme
• Loyatly Awards (recognises employees with 5, 10, 15, 20, 30 and 40 years' service)
• Employee benefits and discounts across a range of top brands (including shopping, travel, motoring and days out)

Job Role:

• Make full use of all IT systems, TMS and customer portals to ensure efficient fleet and employee deployment.
• Fully utilise all vehicles to ensure accurate and appropriate allocation of drivers/vehicles/trailers/customer deliveries and backloads.
• Work closely with the Workshop to ensure vehicles and trailers are available to support the transport requirement, service scheduling is built into the plan and advise the operation in a timely manner when there are any risks to vehicle or trailer availability.
• Communicate and share plans to the transport team to deliver through efficiency and maintain customer service levels.
• Manage staffing levels, including agency staff to ensure sufficient staffing levels are always in place to meet and exceed the daily plan and to meet customer requirements.
• Communicate effectively with all customers and work with them to understand and resource their schedules. Also, to include but not limited to; effective handovers to the relevant individuals / departments, and key stakeholders for any operational delays to ensure a smooth and efficient service is being delivered.
• Control and plan operational deliveries for the following day and provide rates, quotes and process all customer bookings to meet customers’ needs and expectations.
• Work as part of a team and participate in cross training initiatives to provide effective cover in a colleague’s absence.
• Identify, communicate, and drive any continuous improvements to continually develop the operation of the business.
• Operate to a high standard of general housekeeping and work safely, complying with all health and safety regulations to maintain a clean, safe, and tidy working environment.

Your knowledge and experience:

• Working knowledge of the Highway Code, EU tachograph requirements, Working Time Regulations, Road Transport Regulations
• Working knowledge of transport operation systems
• Geographical knowledge
• Health and Safety regulations
• Relevant transport and planning experience
• Analysing and solving logistic problems
• Transport operation systems
• Ability to demonstrate, understanding and apply our Company values. These are embedded in all roles and applicants must evidence these values as part of the application process:
• Safe
• Talented
• Attentive
• Reliable