Transport Planner

TN United Kingdom; Darlington; On-site; GBP 30,000 - 40,000; Full time

Job summary

An established industry player is seeking a dedicated Transport Planner to ensure the efficient operation of their vehicle fleet. This role involves managing logistics, scheduling repairs, and ensuring compliance with regulations. The ideal candidate will have strong IT and numeracy skills, along with at least two years of experience managing a fleet of HGVs. Join a forward-thinking company committed to sustainability and diversity, where your contributions will make a significant impact on waste management practices. If you thrive under pressure and enjoy a dynamic work environment, this opportunity is perfect for you.

Qualifications

• Minimum of 2 years’ experience managing a fleet of at least 10 HGVs.
• Strong IT and numeracy skills are essential for this role.

Responsibilities

• Assist in the day-to-day management of the vehicle fleet.
• Prepare and process hazardous waste documentation.

Skills

IT Skills

Numeracy Skills

Communication Skills

Fleet Management

Multitasking

Knowledge of Tachograph Regulations

Geographical Knowledge of the UK

Education

CPC National Qualification

DGSA Qualification

Tools

Transport Routing Planning System

Job description

As a Transport Planner, you’ll play a key role in ensuring the smooth and efficient operation of our vehicle fleet. Your responsibilities include scheduling repairs and maintenance, managing fleet paperwork for hazardous and non-hazardous waste, and supporting day-to-day logistics.

We’re looking for someone who thrives under pressure, possesses excellent IT and numeracy skills, and ideally has at least two years' experience managing a fleet of 10+ HGVs, including artics, hooklifts, and tankers.

The transport office operates between 6:30am - 5pm. Your working day will be 8.5 hours with a 30-minute lunch. Initial hours are 7:30am - 4pm, with flexibility for holiday cover and possible overtime.

Your Core Responsibilities:

Training will be provided where necessary.

1. Assist in the day-to-day management of the company’s vehicle fleet, ensuring compliance and smooth operations.
2. Issue accurate paperwork for hazardous and non-hazardous waste collections.
3. Create labels for hazardous waste loads in line with regulatory requirements.
4. Prepare and process hazardous waste documentation, including Waste Declarations, Pre-Acceptance, and Acceptance records.
5. Confirm job bookings with customers via phone and email, and log these jobs using the Transport Routing Planning System.
6. Answer incoming calls, book transport jobs, and assist both internal and external customers with queries or issues.
7. Support adherence to DVSA best practices for vehicle and trailer servicing and maintenance.
8. Perform detailed checks on driver worksheets, transport routing schedules, consignment notes, and duty of care documentation, following up on missing information.
9. Assist with coordinating waste bookings at third-party facilities.
10. Undertake any other reasonable duties as requested by the Transport Manager or Directors.

Qualifications and Skills:

• Excellent verbal and written communication skills.
• Strong IT and numeracy skills.
• Confident communicator and well-organized.
• Able to multitask and remain calm under pressure.
• Minimum of 2 years’ experience managing a fleet of at least 10 HGVs.
• Knowledge of tachograph regulations and the Working Time Directive (preferred).
• Strong geographical knowledge of the UK.
• Able to work independently and as part of a team.
• CPC National qualification (advantageous).
• DGSA qualification (advantageous).

About Biffa: Changing the way people think about waste.

At Biffa, we love working with waste—whether turning it into sustainable power, recycling, or keeping it off the streets. With over 11,000 employees nationwide, we’re committed to providing rewarding careers and leading waste management in the UK.

Dedicated to diversity.

We champion diversity, equity, and inclusion, believing that different perspectives foster a creative and effective work environment that benefits our communities, colleagues, and stakeholders.