Transport Admin

Pertemps North West and North Wales; Basingstoke and Deane; On-site; GBP 23,000 - 26,000; Full time

Job summary

Pertemps North West and North Wales is seeking a Sales & Transport Coordinator to provide maternity cover in Whitchurch. The role supports a busy Sales & Transport department, handling orders, planning, data entry, stock checks and transport arrangements.

The ideal candidate will have strong IT skills, notably Microsoft Office and Excel, plus excellent attention to detail and the ability to work both independently and as part of a team. Monday to Friday, 8:00am–5:00pm.

Qualifications

• Good computer skills, particularly Microsoft Office and Excel/spreadsheets.
• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Ability to communicate effectively with both customers and internal teams.
• Ability to work independently while also contributing effectively as part of a team.

Responsibilities

• Generate and maintain daily sales plans.
• Collate daily actual weights by grower and maintain the sales master sheet.
• Take and process customer orders.
• Enter orders onto the Niche system and update the sales plan.
• Maintain and update frozen stock records.
• Log despatch note information accurately.
• Print invoices from the Niche system and check them against the sales book.
• Complete end-of-day stock checks and advise customers of any shortages.
• Run relevant reports from the Niche system.
• Arrange transport using both company drivers and third-party hauliers, ensuring deliveries are arranged in the most cost-effective way.
• Coordinate the transport of live birds into the plant to support the smooth running of the factory.
• Liaise with external cold stores regarding the booking of frozen loads in and out, ensuring timely uplift and delivery requirements are met.
• Communicate sales and transport issues to the relevant internal teams.
• Develop and maintain spreadsheets and other administrative systems within the Sales & Transport department.
• Work closely with colleagues across Sales, Operations and Factory teams to ensure the smooth running of daily operations.

Skills

Excel/spreadsheets

Attention to detail

Organisational skills

Time management

Communication skills

Tools

Niche system

Job description

Sales & Transport Coordinator – Maternity Cover

Location: Whitchurch

Hours: Monday to Friday, 8:00am – 5:00pm

Pay Rate: £17.18 per hour

Contract: Maternity Cover

Recruiting on behalf of our client

We are currently recruiting on behalf of our client for a Sales & Transport Coordinator to provide maternity cover within their busy Sales & Transport department.

This is an excellent opportunity for someone who is organised, confident using Microsoft Office and spreadsheets, and enjoys working in a fast-paced environment where communication and attention to detail are essential.

Key Responsibilities

• Generate and maintain daily sales plans.
• Collate daily actual weights by grower and maintain the sales master sheet.
• Take and process customer orders.
• Enter orders onto the Niche system and update the sales plan.
• Maintain and update frozen stock records.
• Log despatch note information accurately.
• Print invoices from the Niche system and check them against the sales book.
• Complete end-of-day stock checks and advise customers of any shortages.
• Run relevant reports from the Niche system.
• Arrange transport using both company drivers and third-party hauliers, ensuring deliveries are arranged in the most cost-effective way.
• Coordinate the transport of live birds into the plant to support the smooth running of the factory.
• Liaise with external cold stores regarding the booking of frozen loads in and out, ensuring timely uplift and delivery requirements are met.
• Communicate sales and transport issues to the relevant internal teams.
• Develop and maintain spreadsheets and other administrative systems within the Sales & Transport department.
• Work closely with colleagues across Sales, Operations and Factory teams to ensure the smooth running of daily operations.

Essential Skills & Experience

• Good computer skills, particularly Microsoft Office and Excel/spreadsheets.
• Strong attention to detail and accuracy.
• Excellent organisational and time-management skills.
• Ability to communicate effectively with both customers and internal teams.
• Ability to work independently while also contributing effectively as part of a team.

Desirable Skills & Experience

Previous experience within any of the following areas would be advantageous:

• Sales administration.
• Transport or logistics.
• Customer service.
• Planning or coordination.
• Experience using systems such as Niche.

You will also ideally have:

• Excellent verbal and written communication skills.
• Strong problem-solving abilities.
• A flexible approach to working hours when required.
• The ability to remain calm and organised in a busy working environment.