Transaction Team Member (1 year, Fixed Term Contract)

ITW Construction Products (UK & Nordics); Glenrothes; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the construction sector is looking for an accounts receivable/payable professional to join their transactional team in Glenrothes. The role involves managing relationships with stakeholders, handling invoicing, and ensuring compliance with financial regulations. Candidates should possess strong interpersonal skills, attention to detail, and the ability to work under pressure. A good command of Excel and experience in finance is essential for this position.

Qualifications

• Experience in accounts payable/receivable.
• Self-disciplined and able to meet tight deadlines.
• Ability to work independently and as part of a team.

Responsibilities

• Manage invoice queries and relationships with stakeholders.
• Process payments and maintain supplier accounts.
• Perform financial reconciliations and prepare reports.

Skills

Interpersonal skills

Communication skills

Team working

Excel skills

Attention to detail

Ability to work under pressure

Job description

Responsibilities

Job Description:

To be shared amongst the transactional team

Accounts Receivable

• Relationship management of both internal and external stakeholders to ensure invoice queries are dealt with promptly.
• Responding to queries from customers and chasing outstanding payment
• Monitor regular payment of machine accounts – prepare monthly schedule
• Prepare new account applications for approval by Transactional Finance Manager
• Review ongoing credit limits – suggest changes where required
• Issue monthly statements and weekly payment reminder notices
  
  

Accounts Payable

• Registering invoices daily, matching to purchase order and seeking stakeholder approval.
• Management of all supplier portals to ensure accurate cost capture.
• Statement reconciliation in line with departmental timetable.
• Processing BACS and manual payments when required (multi currency).
• Data maintenance of supplier accounts including the setting up of new supplier accounts.
• Identify and log queries, liaise with suppliers and internal staff to resolve effectively
• Complete monthly statement reconciliations for the 80 suppliers
• Follow ITW intercompany process to ensure all invoices processed and paid on time.
• Review old balances on AP or GRNI for correctness
• Complete inter co reconciliation and prepare monthly netting schedule
  
  

Cashbook

• Checking and verifying bank transactions
• Daily posting of receipts & payments in line with departmental requirements.
• Prepare weekly and Month end bank reconciliation.
  
  

General/Other

• Ensuring there is a clear record of financial transactions (income and expenditure) in accordance with organisational and tax authority requirements
• Preparing ledger balances, control accounts and statements, reconciling all the figures
• Identifying and correcting or referring any errors or accounting discrepancies
• Preparing reports at each month end
• Providing cost and revenue information in the required formats to the relevant people
• Delivering reliable administrative accounting support and customer service
• Perform duties in line with audit requirements.
• Outlook Mailbox maintenance.
• Complete any other ad hoc transactional tasks as required.
• Help support implementation of new ERP system
  
  

Experience/Skills/Attributes

Job Requirements:

• Accounts payable/receivable experience.
• Great interpersonal and communications skills.
• Self-disciplined.
• Good team working skills.
• The ability to work to tight deadlines and be able to work under pressure.
• Good Excel Skills required.
• Attention to detail/accuracy.
• Forward thinking with a focus on continuous improvement.
• Team player with the ability to act autonomously.