Training Support Administrator

Babcock Mission Critical Services España SA.; Helensburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading defense and engineering company is seeking a Training Support Administrator in Helensburgh. This full-time role involves maintaining training records, managing course schedules, and providing administrative support within submarine training operations. Candidates should have prior administrative experience, excellent attention to detail, and knowledge of Microsoft Office. This position provides various employee benefits, including pension schemes and development opportunities.

Benefits

Matched contribution pension scheme

Access to Digital GP and annual health check

Employee share scheme

Employee shopping savings portal

Payment of Professional Fees

10-days special paid leave for reservists

Holiday Trading benefit

'Be Kind Day' for volunteering work

Employee assistance programme

Qualifications

• Previous experience in an administrative role is essential.
• Excellent attention to detail is required.
• Strong working knowledge of Microsoft Office is essential.
• Experience working with databases or training systems is advantageous.
• Ability to thrive in a fast-paced environment is essential.

Responsibilities

• Maintain and update trainee records using JPA and TAFMIS systems.
• Coordinate training schedules and course bookings.
• Provide front-of-house support to trainees and visitors.
• Manage documentation and training materials for compliance.
• Support assessments, reporting, and general administrative tasks.

Skills

Attention to detail

Knowledge of Microsoft Office

Experience with databases or training systems

Ability to work in a team-oriented environment

Job description

Training Support Administrator

Location: Faslane, Helensburgh, GB, G84 8HL

Onsite or Hybrid: Onsite

Job Title: Training Support Administrator

Location: Helensburgh, Argyll and Bute

Role Type: Full time / Permanent

Role ID: SF67780

Be the Backbone of Submarine Training Excellence

At Babcock, we’re working to create a safe and secure world, together. If you join us, you can play your part as a Training Support Administrator at Faslane, near Helensburgh, Argyll and Bute.

The role

As a Training Support Administrator, you’ll be at the heart of our submarine training operations, ensuring everything runs smoothly behind the scenes. Your work will directly support the Royal Navy’s mission by maintaining accurate training records, managing course schedules, and delivering exceptional front-of-house service. This is your opportunity to make a real difference in defence, aerospace, and engineering—industries that are dynamic, vital, and deeply rewarding.

Responsibilities

• Maintain and update trainee records using JPA and TAFMIS systems
• Coordinate training schedules and course bookings to meet operational needs
• Provide front-of-house support, welcoming trainees and visitors
• Manage documentation and training materials, ensuring version control and compliance
• Support assessments, reporting, and general administrative tasks

This is a full-time, permanent position based onsite at Faslane. You’ll work 37 hours per week, Monday to Friday.

Essential experience

• Previous experience in an administrative role
• Excellent attention to detail
• Strong working knowledge of Microsoft Office (Word, Excel)
• Experience working with databases or training systems
• Ability to thrive in a fast-paced, team-oriented environment

Qualifications

• There are no essential qualifications required for this role. However, experience in document control, configuration management, or working in a service delivery environment would be advantageous.

Security clearance

The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk).

What we offer

• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
• Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing.

Babcock International

For over a century Babcock has helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email [e-mail] with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.