Training Coordinator - Flexible Work Options

Balfour Beatty VINCI; West Midlands; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Flexible working options

Free parking & travel allowance

Job summary

Balfour Beatty VINCI is seeking an administrator at Kingsbury, Midlands, to support a busy HS2 project team on site from a Midlands base. The role covers a full range of administrative duties, inbox management, diary planning, minutes, and reporting, with responsibility for coordination of training programmes and reports.

You will work with stakeholders, maintain confidentiality, and uphold high standards of organisation, communication and customer focus in a fast-paced project environment.

Qualifications

• Duties include administrative support and coordinating training
• Excellent written and verbal communication required
• Experience with scheduling and diary management preferred
• Ability to work under pressure and meet deadlines

Responsibilities

• Undertake a full range of administrative duties to ensure an efficient service is delivered
• Manage own inbox and screen emails on behalf of team and manage all appropriate correspondence
• Be fully conversant in MS Office to produce a range of spreadsheets, documents and presentations
• Undertake multi diary management and plan trainer schedules in diaries to optimise the working time of allocated team
• Arrange and attend team meetings as required, to take minutes, and ensure appropriate facilities are organised
• Perform ad hoc confidential project work, as required
• Maintain full confidentiality of sensitive business issues
• Support the work of other Administrators during periods of absence or unexpected high volumes of work activity
• Liaise with third party suppliers and parent companies to organise training programs
• Export and create reports
• Creating and sending reminders of training invitations to delegates and trainers
• Training background desirable
• Highly organised and able to work on own initiative
• Excellent team working skills, and able to build relationships at all levels
• Ability to work well under pressure and to tight timescales
• Very strong customer focus
• Good spoken and written communication, ability to keep all relevant parties informed
• Friendly and professional attitude and appearance
• Great attention to detail

Skills

Diary management

Minutes taking

Communication

Customer focus

Teamwork

Attention to detail

Organisational skills

Multitasking

Training coordination

Tools

MS Office

Job description

Balfour Beatty VINCI is seeking an administrator at Kingsbury, Midlands, to support a busy HS2 project team on site from a Midlands base. The role covers a full range of administrative duties, inbox management, diary planning, minutes, and reporting, with responsibility for coordination of training programmes and reports.

You will work with stakeholders, maintain confidentiality, and uphold high standards of organisation, communication and customer focus in a fast-paced project environment.