Training Coordinator

Circet Group; East Kilbride; On-site; GBP 25,000 - 45,000; Full time

Job summary

Join a forward-thinking company as an Onboarding Coordinator, where you will play a crucial role in ensuring a seamless onboarding process for new hires. This dynamic position requires excellent organizational and communication skills, as you will collaborate with various departments to facilitate recruitment and onboarding activities. You will be part of a team that values diversity and inclusion, providing opportunities for personal development and career progression. With a commitment to excellence and a supportive work environment, this role offers a chance to make a meaningful impact while advancing your career in a thriving industry.

Benefits

25 days annual leave

Life Assurance

Employee Assistance Programmes

Career Development Opportunities

Qualifications

• Previous experience in a similar role is advantageous.
• Strong knowledge of Microsoft Office is essential.
• Excellent communication skills are required.

Responsibilities

• Develop and review recruitment plans for resource planning.
• Arrange interviews, training, and onboarding processes.
• Ensure compliance with onboarding requirements and policies.

Skills

Communication Skills

Organizational Skills

Analytical Skills

Problem-Solving Skills

Multitasking

Time Management

Education

Experience in Construction/Civil Engineering

Tools

Microsoft Office

Job description

We are hiring!

Circet UK are currently recruiting for an experienced Onboarding Coordinator to join our growing team in East Kilbride.

This role will provide support to the business and the wider team in order to ensure that the Onboarding Process is achieved in an effective and efficient manner across the Group.

Working with Circet:

Circet Ireland & UK (Formerly KN Group) have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client’s expectations while not losing sight of their changing requirements. With over 4000 employees across Ireland & UK we continue to bring people together to make this happen.

Responsibilities as Onboarding Coordinator include:

1. Work with various departments / Direct Manager to develop and regularly review a recruitment plan to meet divisional short and long-term resource planning, ensuring a pipeline of available diverse talent throughout the UK.
2. Review right to work documentation.
3. Arrange and facilitate bank accounts.
4. Arrange interviews for National Insurance and facilitate translation for those that require.
5. Arrange accommodation where required including transitional accommodation.
6. Checking candidate competencies are genuine.
7. Arrange training requirements and maintain training records.
8. Check and interpret the police disclosure.
9. Arrange PPE requirements for induction day.
10. Follow the onboarding process and ensure all requirements are met.
11. Arrange drug and alcohol tests when required.
12. Report and escalate any non-conformances.
13. Establish the level of written and spoken English of the candidates.
14. Maintain and build up a resource portfolio.
15. Constantly maintain and update onboarding P&L by keeping a track of all cost and revenue.
16. Assist Recruitment Manager with screening / interviewing candidates and arranging candidate interviews.
17. Link with HR Team to ensure seamless onboarding for successful candidates.
18. Assist with managing the agency preferred supplier list.
19. Ensure recruitment processes are in line with best practice / KN Circet policies and in line with the company values of fairness, inclusion and respect.
20. Meet agreed KPIs and targets.
21. Provide regular recruitment updates to direct manager.
22. Partner with teammates and management to communicate various policies, procedures, and statuses as they relate to HSS onboarding requirements and client credentialing requirements.
23. Communicate and work with teammates to ensure best in class onboarding experience.
24. Communicate with Supervisors and Managers to gather information and documentation needed to process onboarding, compliance, and credentialing activities in a timely manner.
25. Update applicable personnel systems to ensure accurate recording and tracking of onboarding.
26. Track teammate onboarding with medical requirements at the teammates' assigned facility.
27. Maintain files and update SharePoint site with all onboarding compliance information.
28. Demonstrate understanding and sensitivity for the employee's circumstances.
29. Provide various administrative support.

Experience and knowledge required:

1. Previous experience in a similar role within a Construction / Civil Engineering environment would be advantageous.
2. Have a good working knowledge of Microsoft Office, predominantly MS Word, Excel and Outlook.
3. The ability to organise, multitask, prioritise and work under pressure.
4. Demonstrate excellent communication skills both written and verbal.
5. Exhibit analytical and problem-solving skills.
6. Establish good working relationships with colleagues.
7. Have integrity and humility in all aspects of work.
8. Possess time management skills and be friendly and upbeat attitude.
9. Ability to work on several projects simultaneously while continuing to provide quality work.
10. Ability to communicate effectively, both verbally and in writing, with a diverse population at all levels within the organization as well as outside parties.

Why work in Circet?

1. Be part of a company that encourages involvement, diversity and inclusion.
2. Be part of a company that nurtures excellence and develops leaders.
3. Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme.
4. Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility.
5. You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities.

Circet UK is an inclusive organisation and welcomes all applications. Our mission is to create a workforce that consists of individuals with talent, skills and potential across all areas of our business. We celebrate diversity and we are committed to creating an inclusive environment for all employees.