Training & Competency Administrator(Temporary)

-; Aberdeen City; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading engineering provider is looking for a Training and Competence System Administrator to improve asset efficiency across various industries. The role supports training processes, manages certifications, and requires strong IT and communication skills. Ideal for candidates with experience in certification processing and an understanding of quality assurance.

Qualifications

• Previous experience in a similar role, especially in certification processing.
• Strong IT skills and familiarity with Microsoft applications.
• Understanding of quality assurance importance.

Responsibilities

• Provide administrative support to training and competency team.
• Update training certificates and personnel audit checks.
• Liaise with internal/external stakeholders for training system accuracy.

Skills

Communication skills

IT skills

Quality assurance awareness

Education

High-school diploma or equivalent

Tools

Microsoft Excel

Digital training/competence system

Job description

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

To provide support in all training and competence processes and to act as the training and competence system administrator across all UK business units. To ensure compliance with training and competence requirements, in accordance with company and client processes and procedures.

Main Responsibilities

• Providing administrative support to the training and competency team, for example, completing forms, updating Company training and competency systems, training matrices, electronic filing of documentation, certification verification and paperwork from third party awarding bodies.
• Support Training and Competency Advisor in review/gap analysis of monthly training bookings within training provider, to ensure maximum return for our ECITB Levy through Grant recovery. This includes updating claim sheets with accurate information.
• Assigning e-learning to employees in the relevant Learning Management System(s).
• Issuing training/competency expiry reminders to relevant employees and raising Training Request Forms.
• Handling of incoming certification by mail and scanning into training database.
• Complete sample personnel audit checks on a regular basis and highlight any gaps to relevant teams in advance of audits.
• Carry out regular updates to remove leavers from the relevant system and conduct spot checks on accuracy of records within relevant related systems.
• Spot check incoming certification and provide feedback to external training provider, where required.
• Support all new starts with training system overview/guidance.
• Follow up with internal Training champions to ensure accuracy of recording in the training system and collate findings/best practise to share across the group.
• Record training completions on Onboard Tracker.
• Create internal training certificates upon confirmation of course attendance and record as required.
• Provide management and internal stakeholders on a regular basis, training and competency related reports, as agreed.
• Support the business and participate in the continuous review and development of training and competency related systems and processes to ensure they remain robust and fit-for-purpose.
• Provide support to the wider organisation with training and competence related queries and respond to incoming emails in the shared mailbox.
• Liaise where required, with internal and/or external stakeholders.
• Strive for full completion of set objectives or KPI's.

Experience & Qualifications

• Previous experience in a similar role, in particular processing and verification of certification.
• Knowledge of the oil and gas industry(Desirable)
• Familiarity with mandatory certification requirements offshore / onshore sites.(Desirable)
• Experience in maintaining and administering changes within digital training/competence system.(Desirable)
• Industry Training/Skills system awareness.(Desirable)
• Understanding of the importance of quality assurance.
• Strong IT skills, experience using excel and other Microsoft applications.
• Excellent communication skills (Written & Verbal)

If you wish to speak to a member of the recruitment team, please contact 01224 246246.

Bilfinger UK Limited

Human Resources

Permanent

High-school diploma or equivalent

Bilfinger Careerstart