Training & Competence Coordinator(12- month FTC)

-; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering and maintenance provider in Aberdeen City is seeking a Training & Competency Coordinator. This role involves ensuring compliance in training processes, maintaining personnel records, and coordinating training arrangements. The ideal candidate will have previous experience in training and competency roles and excellent interpersonal skills. The company offers a supportive work environment with opportunities for growth.

Qualifications

• Previous experience in a T&C or L&D role.
• Experience in a fast paced work environment.
• Understanding of various industry Awarding Bodies.
• Knowledge of the oil & gas industry is desirable.
• Familiarity with Competence Management Systems and processes is desirable.

Responsibilities

• Ensure compliance in process and documentation.
• Maintain personnel training and competency records.
• Coordinate personnel attending training and tests.
• Monitor and complete required training in a timely manner.
• Support business in the development of training systems and processes.

Skills

Excellent interpersonal & influencing skills

Strong computer literacy

Problem solver

Good written and verbal communication skills

Able to work under own initiative & operate under pressure

Job description

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

To support the strategy & services of the training and competency function within the Bilfinger/Torus project in accordance with company and client processes and procedures based in Aberdeen City Centre.

Main Responsibilities

OPERATIONAL
• Proactively ensure compliance (corporate & legislative) in process, documentation, policy and behaviour.
• Responsible for accurately maintaining personnel training and competency records to ensure full compliance with company procedures.
• Arranging and coordinating personnel attending competency tests/resits and further training as recommended by Managers.
• Issuing reminders to all personnel regarding upcoming training renewals.
• Support in coordinating in-house training, where applicable.
• Update incoming certification and competency within the Company training system, On-board Tracker (OBT).
• Assist in developing training and competence plans/reports for review with the client and project management team.
• Support with Trade Assessment process and employee personal development plans.
• Ensure all training is monitored, maintained and completed in a timely manner, in line with the agreed client and site training matrices.
• Identify training gaps, develop gap analysis plans and perform regular audits and gap analysis on personnel training records.
• Support the business and participate in the continuous review and development of training and competency related systems and processes to ensure they remain robust and fit-for-purpose.
• Ensure the monitoring/status reports on gaps are actioned.
• Liaise with the Company's external training partner to ensure all training requirements are met.
• Arrange and request training via the external training provider's electronic system and monitor in progress Training Request Forms (TRF's).
• Provide support with training and competence related queries and respond to incoming emails in the shared mailbox.
• Provide management and internal stakeholders on a regular basis, training and competency related reports, as agreed.
• Ensure data is managed within OBT effectively, to ensure compliance and reporting are as accurate as possible.

• Provide administrative support in completing timesheets, etc, as required for offshore personnel.

TEAM
• Contribute to the team, sharing best practice and building a "one team" culture within the Torus BGP and Bilfinger T&C functions.
• Ensure participation in performance through the relevant processes and initiatives ensuring the appropriate knowledge and skills are in place.
• Liaise and support the Training & Competency Senior Coordinator and the Training & Competency Project Manager, in supporting management, operations and employees to ensure awareness and involvement in key training and competency issues/initiatives.

COMMUNICATION
• Support smooth interaction between intercompany departments as appropriate.
• Provide support to the client, as required.

Experience & Qualifications

• Previous experience in a T&C or L&D role
• Experience in a fast paced work environment
• Understanding of various industry Awarding Bodies
• Knowledge of the oil & gas industry (Desirable)
• Familiarity with Competence Management Systems and processes (Desirable)
• Familiarity with HSEx, Step Change, OPITO, SQA, ECITB.
• Able to work under own initiative & operate under pressure
• Excellent interpersonal & influencing skills
• Strong computer literacy
• Understanding of the training and competency function
• Good written and verbal communication skills
• Problem solver
• Microsoft applications(Desirable)
• Understanding of the importance of quality assurance (Desirable)

If you wish to speak to a member of the recruitment team, please contact 01224 246246.

Bilfinger UK Limited

Human Resources

Temporary

Skilled

Bilfinger Office