Training and Administration Manager TVI-PD

inploi; Oxford; On-site; GBP 100,000 - 125,000; Full time

Job summary

A healthcare organization is seeking a Training and Administration Manager to provide comprehensive administrative support to a dedicated team in Oxford. This role involves managing various administrative processes and enhancing service delivery. The ideal candidate will have strong organizational skills, experience in a similar role, and a Level 2 qualification in English and Maths. Competitive benefits and opportunities for development are offered.

Benefits

27 days annual leave, plus bank holidays

Competitive pension scheme

Employee Assistance Programme

Mental Health First Aiders

Qualifications

• Experience of managing finance at a team level.
• Demonstrated ability to cope effectively under pressure.
• Experience of dealing with complex and challenging situations.
• Able to work autonomously and using initiative.

Responsibilities

• Provide effective administrative support to the team.
• Organise and run the administrative service efficiently.
• Manage sessional Support Time and Recovery workers.
• Promote the service through professional networks.

Skills

Excellent interpersonal and communication skills

Organisational skills

Proficient in Microsoft systems and Office software

Ability to manage and prioritise workload

Experience in office administration

Education

Level 2 English and Maths qualification

Tools

Microsoft Office

Job description

Job overview

Are you experienced in admin and seeking a new challenger?

Do you have excellent interpersonal and communication skills?

An exciting full time opportunity has arisen within the Training and Vocational Initiatives in Personality Disorder Team (TVI-PD) team, who are looking for a hardworking and compassionate Training and Administration Manager to provide effective administrative and business support to the team.

The TVI-PD Team is a provider of training in personality disorder located in Oxford Health, and it sits alongside and works closely with the Oxfordshire Complex Needs Service (clinical service for personality disorder). The Oxfordshire CNS Service Lead is responsible for both parts of the service.

The TVI-PD team delivers training and consultancy services to both statutory and third sector organisations across the South of England. They collaborate with a range of organisations, including ex-service user groups, to develop effective services for people with personality disorders and complex psychological and emotional needs.

This is a unique and interesting opportunity to join an exceptional specialist service with supportive, dedicated and highly skilled multi-professional teams.

The successful applicant will join an established, friendly and supportive staff team who are are dedicated and passionate about the care they deliver and improving outcomes for adults with personality disorder.

Main duties of the job

You will:

• Be responsible for the provision of effective administrative support to the TVI-PD team.
• Provide an efficient and effective secretarial and administrative service for the team ensuring it is organised and efficiently run.
• Contribute to the continuing development and modernization of administrative processes within the service.
• Be responsible for the promotion of the service through participation in professional networks and committees locally and nationally.
• Be responsible for the management of sessional Support Time and Recovery (STR) workers who hold Honorary contracts within the team, as well as STARS (ex-service users) who are core contributors within the TVI-PD training program.

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself. As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Person specification Qualifications Essential criteria

• Level 2 English and Maths qualification (Grade C/Level 4 or above GCSE or other equivalent qualification)

Desirable criteria

• Formal secretarial/administrative training (RSA2 or equivalent)
• Has undertaken advanced IT training/qualification

Personal Qualities Essential criteria

• Able to demonstrate excellent interpersonal and communication skills
• Good team worker
• Excellent timekeeping, able to manage and prioritise own workload
• Enthusiastic and motivated
• Ability to work autonomously and using initiative
• Ability to cope effectively under pressure

Skills Essential criteria

• Proficient in the use of Microsoft systems and Office software
• Proficient at word processing, copy/audio typing
• Demonstrates excellent organisational skills including managing diary systems and tracking information
• Proficient at data entry and creating and managing spreadsheets
• Has general clerical skills, e.g. filing, systems, correspondence

Desirable criteria

• Understanding of Data Protection Act

Experience Essential criteria

• Previous office administration experience at a senior level
• Experience of organising/managing an admin service
• Experience of creating and working with spreadsheets
• Experience of dealing with complex and challenging situations
• Experience of managing/supporting staff
• Experience of managing finance at a team level

Desirable criteria

• Previous NHS experience

Knowledge Essential criteria

• Understanding of Personality Disorder

Documents to Download

TVI PD Admin Manager Job Description (PDF, 360.4KB)

TVI PD Admin Manager Person Spec (PDF, 360.6KB)

Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)

Recruiter Contact Details

Name: Kelly Bevan

Title: Team Leader

Email: [e-mail]

Telephone: [phone]