Training Administrator

Bristow Group; Aberdeen City; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading aviation support company based in Aberdeen is seeking a UKSAR Training Admin. This 8-month fixed term role involves managing SAR training systems, maintaining training records, and assisting with office management. Candidates should have experience in general office duties and possess strong computer skills. All applicants must be eligible to work in the UK.

Qualifications

• General office duties experience.
• Qualifications appropriate to skills list.

Responsibilities

• Support the administration of the SAR training system.
• Monitor validity of SAR crew training.
• Prepare SAR training record files and courseware.
• Maintain Technical Crew medical records.
• Assist the Training Manager and staff as needed.

Skills

Computer skills (minimum MS Word, Excel)

Experience with database management

Good communication and interpersonal skills

Job description

Overview

We invite applications for the 8-month Fixed Term UKSAR Training Admin position, based at Aberdeen. Fixed Term 8-month position which supports the administration of the SAR training system for all SAR Pilot and Technical Crew.

Responsibilities

• Training Management System – iSAR:
  • Monitoring validity of SAR crew training and checks via iSAR;
  • Issuing reminders to SAR bases of upcoming checks where required;
  • Approving SAR crew training and checks via iSAR;
  • Onboarding of new starts;
  • Supporting iSAR queries and service desk tickets.
• Training Records:
  • Preparation of SAR training record files and courseware;
  • Maintenance and retention of all SAR crew training records;
  • Maintaining paperless training records;
  • Developing iSAR academy.
• Pilot / Technical Crew Training and Licensing:
  • Processing pilot licence renewals and making application to the CAA where appropriate;
  • Processing and application for pilot type ratings and validations as required;
  • Monitoring expenditure on licences and ratings and reconciling CAA invoices;
  • Booking internal and external training courses;
  • Supporting inductions and associated travel;
  • Book travel as required for cadet’s initial training courses.
• Technical Crew Medical Training and Paramedic Registration:
  • Maintenance of all Technical Crew medical / paramedic records and registrations in accordance with medical governance protocols
  • Monitoring medical training expenditure
• Office Management:
  • Assistance to the Training Manager and Training Staff as required;
  • Stock control for Training office supplies;
  • Producing and reconciling monthly training hours stats;
  • Approving training invoices in SAP.
• Simulator:
  • Liaison with the Simulator Manager and external clients for booking of simulator slots;
  • As above for internal training.
• Bristow Code of Business Integrity and Core Values:
  • Work with the highest levels of integrity;
  • Adopt Bristow safety culture;
  • Be proactive in demonstrating compliance in company core values in your working environment;
  • Lead by example and follow the Bristow Group Core Values and Bristow Leadership Charter.

Person Specification

Qualifications: As appropriate to skills list.

Experience: General office duties.

Skills:

• Computer skills (minimum MS Word, Excel);
• Experience with database management;
• Good communication and interpersonal skills.

Travel will be required as part of the role.

All applicants must be currently eligible to work and live in the UK.

Applicants should submit a CV and covering letter.

Application

Please apply through Careers Page R-0005084 Training Administrator

Closing Date: Monday 20th October 2025

Equal Opportunities: Bristow Group is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran/ex-military status.

Military-Friendly: As a Military-Friendly employer, we are dedicated to providing meaningful employment opportunities for military veterans. This commitment is embodied by our Managed Military Pathway Programme and our Silver Award under the Armed Forces Covenant, which collectively demonstrate our support for veterans and reservists as they transition to civilian careers.

Disability Confident: We are proud to be a Disability Confident employer and take pride in creating and maintaining environments that are inclusive and respectful. As well as offering an interview to disabled people who meet the minimum advertised requirements, we also invite applicants to advise us of any reasonable adjustments, at any stage of the application or hiring process, by contacting [e-mail]